Administrative Assistant

Position/Role Overview: As an Administrative Assistant to the C-suite stakeholders/ leaderships at Raintree Foundation you have to provide high-level administrative support and ensure the smooth operation of the executive office. This role requires a high level of professionalism, discretion, and organizational skills to manage confidential information, coordinate executive communications, and facilitate efficient workflow. Key Responsibilities:  Executive Support: Manage the calendar of the assigned c-suite stakeholders and leader, including scheduling meetings, appointments, and travel arrangements. Screen and prioritize incoming communications, including emails, phone calls, and correspondence, and respond or redirect as appropriate. Do any research work as directed by the C-suite stakeholders/ leaderships. Office Management: Maintain the office of the assigned c-suite stakeholders/ leadership team in an organized and efficient manner, including managing filing systems, credit card statements, invoices. Manage travel arrangements for the C-suite stakeholders/ leaderships and organization as and when required. Serve as the primary point of contact for internal and external stakeholders seeking to connect with the C-suite stakeholders/ leadership. Coordinate with other members of the executive team and department heads to ensure alignment and effective communication. Regular coordination with the Finance and Accounts team for signatures, approvals etc. Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism. Maintain confidentiality regarding the C-suite stakeholders/ leadership’s personal and professional affairs, as well as sensitive company matters. Assist the C-suite stakeholders/ leaderships with any additional duties as assigned. Show more Show less