Administrative Assistant

As an Administration Assistant at Mott MacDonald, you will be responsible for maintaining a clear and up-to-date filing system for all documents, including contracts, invoices, receipts, correspondence, staffing records, etc. You will also assist in organizing events such as partner meetings, review missions, workshops, and conferences by preparing agendas and coordinating logistics. Providing key support and handling essential project tasks such as document control, timesheet management, and client interactions will be part of your role. Additionally, you will offer administrative assistance including calendar management and present a friendly and professional image of Mott MacDonald. You will support project teams with general administration tasks, assist the office facilities team, book meeting rooms, and help with travel bookings. As an ideal candidate, you should be a graduate in any discipline with experience in administrative systems, record management, and general administrative concepts and practices. Proficiency in advanced levels of MS Office, including Word, Excel, PowerPoint, and Outlook, is preferred. Experience in document control activities such as maintaining, recording, storing, and updating, along with extensive knowledge in timesheet management, will be beneficial. Strong written, methodical, and problem-solving skills are essential, along with a track record of success in multitasking roles. The position requires the ability to work independently and as part of a team, exemplary written and verbal communication skills, and an understanding of business travel booking. The ideal candidate would be someone who can join immediately or someone looking to re-start their career. Mott MacDonald offers an agile and safe working environment, competitive annual leave and sick leaves, a group incentive scheme, group term life insurance, workmen's compensation, and group medical insurance coverage. There are also short and long-term global employment opportunities, global collaboration and knowledge sharing, and digital innovation and transformation. Equality, diversity, and inclusion are at the core of Mott MacDonald's business practices, promoting fair employment procedures and practices to ensure equal opportunities for all. The company encourages individual expression in the workplace and is committed to creating an inclusive environment where everyone has the opportunity to contribute. Mott MacDonald believes in agile working, allowing you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. The company embraces agility, flexibility, and trust in its work culture.,