Administrative Assistant - Operations

About the Role

We are seeking a proactive and resourceful Administrative Assistant

Key Responsibilities

1. Blue Collar Hiring & Staff Management

• Source and recruit reliable candidates for roles such as drivers, private tutors, maids, helpers, cooks, caretakers, and housekeeping staff.
• Conduct interviews, background checks, and reference verifications.
• Maintain and update a database of verified support staff for on-demand requirements.
• Coordinate onboarding, training, and work schedules for hired personnel.

2. Office Equipment & Vendor Management

• Manage office laptop rentals, tracking, and returns.
• Coordinate regular maintenance of office assets, appliances, and infrastructure.
• Liaise with external vendors for rentals, repairs, AMC services, etc.
• Negotiate vendor contracts and track service level agreements.

3. Daily Administration & Support

• Maintain organized records for all support staff, vendors, and equipment inventory.
• Ensure timely replacements or renewals of staff and services as needed.
• Monitor and address operational issues related to cleanliness, repairs, and day-to-day upkeep.

4. Miscellaneous Coordination

• Arrange logistics and support for guests, events, or urgent requirements.
• Coordinate with internal teams for hiring-related or operations-based needs.

Qualifications & Skills

• Bachelor's degree in any discipline.
• 2-5 years of experience in administration, facility management, or blue-collar recruitment.
• Strong sourcing and networking skills in local labor markets.
• Basic proficiency in MS Office and digital tools.

Preferred

• Experience in hiring domestic/help staff.
• Exposure to vendor coordination and asset management.
• Fluency in English, Hindi, Marathi