Administrative Assistant

Job title: Administrative Assistant

Reporting to: Purchase/Quality Manager

Hours: Full time 9:00 to 18:00 (Holidays are based on the company calendar)

Location: #C018 Bharati Vilas, 26B, Jawaharlal Nehru Salai, Ekkaduthangal, Guindy Industrial Estate, Chennai, Tamil Nadu-India 600-032

Job Roles And Responsibilities

• Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly
• Assist in Purchase/Quality Manger and follow his/her instructions.
• Capable of all documentation matter and daily office requirement.
• Invoice making
• Control sheet updating
• Delivery and production schedule updating
• Issued Invoice and received Invoice updating
• Etc for daily office support
• Follow up the production and dispatch schedule of suppliers as the following delivery plan.
• Follow up the delivery plan and its q’ty of customers as the following delivery plan.
• Systematically filing important company documents.
• Creating reports and memos for managers and senior-level officers as needed.
• Take a call and inquiry from clients and suppliers and inform to managers and senior-level officers.
  

Job Skills

• Proven experience working in an office environment.
• Proficiency in all Microsoft Office applications. ( Microsoft Word, PowerPoint and Excel )
• Ability to analyze and revise operating practices to improve efficiency .
• Working knowledge of business management. (Printing and packaging knowledge, may be preferred.)
• The ability to multitask.
• Effective communication skills. （ fluently English communication ability required ）
• Exceptional customer service skills.
• Bachelor's degree.
• Production: Printing and Packaging knowledge may be preferred.
• Working experience of Japanese company may be preferred.