Administrative Assistant – Blue Collar Hiring & Operations

About the Role

We are seeking a proactive and resourceful Administrative Assistant to manage blue-collar workforce hiring and oversee operational tasks such as staff coordination, equipment rentals, and facility maintenance. The ideal candidate will have hands-on experience in sourcing and managing support personnel like drivers, maids, cooks, teachers for kids, caretakers, and other household or office staff. In addition, the candidate will handle office resource management including laptop rentals and routine maintenance.

Key Responsibilities

1. Blue Collar Hiring & Staff Management

Source and recruit reliable candidates for roles such as drivers, private tutors, maids, helpers, cooks, caretakers, and housekeeping staff.

Conduct interviews, background checks, and reference verifications.

Maintain and update a database of verified support staff for on-demand requirements.

Coordinate onboarding, training, and work schedules for hired personnel.

2. Office Equipment & Vendor Management

Manage office laptop rentals, tracking, and returns.

Coordinate regular maintenance of office assets, appliances, and infrastructure.

Liaise with external vendors for rentals, repairs, AMC services, etc.

Negotiate vendor contracts and track service level agreements.

3. Daily Administration & Support

Maintain organized records for all support staff, vendors, and equipment inventory.

Ensure timely replacements or renewals of staff and services as needed.

Monitor and address operational issues related to cleanliness, repairs, and day-to-day upkeep.

4. Miscellaneous Coordination

Arrange logistics and support for guests, events, or urgent requirements.

Coordinate with internal teams for hiring-related or operations-based needs.

Qualifications & Skills

• Bachelor's degree in any discipline.
• 0-2 years of experience in administration, facility management, or blue-collar recruitment.
• Strong sourcing and networking skills in local labor markets.
• Basic proficiency in MS Office and digital tools.

Preferred

• Experience in hiring domestic/help staff.
• Exposure to vendor coordination and asset management.
• Fluency in English, Hindi, Marathi

Job Type: Full-time

Work Location: In person