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Administrative Assistant 4

8 years

0 Lacs

bengaluru karnataka india

Posted:1 week ago| Platform: Linkedin logo

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Skills Required

planning drive schedule leadership rhythm logistics zones support procurement reports onboarding tracking excel power marketing communication troubleshooting integrity management inventory

Work Mode

On-site

Job Type

Contractual

Job Description

Responsibilities:

  • Calendar Management- Completes a broad variety of administrative tasks for the leader including managing an extremely active and complex calendar of appointments
  • Provide end-to-end complex domestic and international travel planning, including proactive planning of external partner meetings in tandem with planned business travel to drive schedule efficiency.
  • Schedules and implements Leadership Rhythm of the Business (ROB) including staff meetings, events and off sites, including meeting logistics, and material preparation
  • Liaises with offices of company Leaders in India and global stakeholders across multiple time zones for meetings/projects /events
  • Helps drive completion of key deliverables and following up on outstanding action items.
  • Support in engineer morale activities and goodies shortlisting, procurement and co-ordination
  • Completing expense reports, maintaining schedules, plans and coordinating team/ office events.
  • Submit facilities request, manage alias & new hire onboarding support
  • Space management
  • Manage office hardware and supply needs for the team, including PC refresh and asset management
  • Any adhoc administrative tasks
  • Experience in tracking timelines by working with regional and global stakeholders
  • Hands on experience in excel in creating charts and hands on experience in creating power point presentations
 

Required and Preferred Qualifications:

  • 8+years of demonstrated executive, operations, sales/marketing and/or office administrative experience in a fast-paced environment
  • Complex calendaring experience
  • Experience in supporting a senior leader’s office in a global organization
  • • Strong interpersonal, verbal and written communication skills
  • Ability to prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
  • Attention to detail with strong problem-solving and troubleshooting skills
  • Ability to respond with appropriate urgency to situations and requests while maintaining a calm demeanor
  • Ability to handle confidential information and demonstrating the highest levels of integrity, discretion and judgement always
  • Ability to prioritize and handle multiple assignments while maintaining commitment to deadlines.
 

Top skills required:

  • 8+years of demonstrated executive, operations, sales/marketing and/or office administrative experience in a fast-paced environment
  • Complex calendaring experience
  • Experience in supporting a senior leader’s office in a global organization
  • Strong interpersonal, verbal and written communication skills
  • Executive maturity and Executive presence - 2-3 years
  • Event management, Inventory management and co-ordination across teams locally and globally - 2- 3 years
  • Proficiency in leveraging MS Office products for organization wide communication - 2- 3 years
 
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