Administration/Office Assistant

Role Overview: As an Administrative Assistant, you play a crucial role in maintaining an organized and efficient office environment. Your responsibilities include providing administrative support to various departments, managing office operations, and assisting in coordinating activities to ensure smooth functioning. Key Responsibilities: - Office Management: - Oversee day-to-day office operations. - Maintain office supplies, equipment, and inventory. - Ensure a clean and organized workspace. - Communication: - Handle incoming calls, emails, and correspondence. - Greet visitors and direct them to the appropriate person or department. - Draft and proofread emails, letters, and other documents. - Scheduling: - Manage calendars and schedule appointments. - Coordinate meetings and conference calls. - Arrange travel and accommodations for staff, if necessary. - Data Entry and Record Keeping: - Maintain accurate and up-to-date records. - Input data into databases and spreadsheets. - Organize and manage files and documents. - Support to Executives: - Assist executives with administrative tasks. - Prepare reports and presentations. - Coordinate executive meetings and events. - Event Coordination: - Assist in organizing company events, workshops, and conferences. - Coordinate logistics, including venue booking and catering. - Visitor Management: - Welcome and assist visitors. - Ensure a positive and professional first impression of the company. - Procurement and Vendor Management: - Assist in procurement activities. - Liaise with vendors and suppliers. - Manage relationships with office service providers. - Administrative Projects: - Take on special projects as assigned. - Conduct research and gather information as needed. Qualifications Required: - Proven experience as an Administrative Assistant or in a similar role. - Proficiency in office software (e.g., MS Office, Google Workspace). - Strong organizational and multitasking skills. - Excellent communication and interpersonal abilities. - Attention to detail and problem-solving skills. - Discretion and ability to handle confidential information. - Knowledge of basic accounting and budgeting is a plus. Please note that the job is full-time and requires in-person work at the designated location. Benefits: - Health insurance Experience: - Total work: 2 years (Required),