Administration Manager

Job Description

This role is for one of our clients Industry: Administrative and Support Services Seniority level: Mid-Senior level Min Experience: 8 years Location: Rajkot, Gujarat JobType: full-time Role Overview We are looking for an experienced and resourceful Administration Manager to take full ownership of our organization’s infrastructure, hospitality services, and logistical support across multiple locations. You’ll be responsible for ensuring seamless daily operations across corporate offices, guest accommodations, travel, and facility upkeep—while delivering a consistently high standard of workplace experience. The ideal candidate brings a service-oriented mindset, exceptional coordination skills, and a proven ability to manage cross-functional admin functions with minimal supervision. Key Responsibilities Facility & Office Operations Oversee end-to-end facility management including maintenance, housekeeping, security, vendor services, and compliance. Ensure optimal functioning of office infrastructure, utility services, office equipment, and workspace hygiene. Implement SOPs for office administration, including vendor SLAs, AMC schedules, and periodic audits. Housekeeping & Work Environment Lead all housekeeping efforts to maintain cleanliness, hygiene, and sanitization standards across office premises and common areas. Supervise outsourced housekeeping and pantry staff to ensure high service quality. Hospitality & Guest Relations Manage guest house operations and ensure a comfortable, well-maintained stay for visiting employees, partners, and senior guests. Coordinate with hotels and service apartments for bookings, check-ins, and invoicing, ensuring a consistent experience. ✈️ Travel & Logistics Plan and coordinate travel for employees and business guests, including flights, trains, local transport, and visas. Negotiate with travel agencies and hotel chains for best pricing and service agreements. Transport & Mobility Support Manage a fleet of company vehicles and drivers, ensuring adherence to safety, usage policies, and preventive maintenance. Oversee employee and family relocations, providing end-to-end support in housing, transport, and orientation. ️ Administrative Compliance & Vendor Management Maintain accurate records of assets, inventory, contracts, and bills related to facilities and services. Build and maintain vendor relationships for services such as housekeeping, travel, relocation, and catering. Desired Profile & Competencies ✅ Experience & Expertise 6–10 years of experience in administration, facilities management, or hospitality operations, preferably in a multi-location or corporate environment. Strong understanding of travel, transport, hotel, and housekeeping management practices. Prior exposure to managing budgets, vendor SLAs, and operational audits. Core Skills Facility & Space Management Housekeeping & Hygiene Oversight Office Administration & Supplies Travel, Transport & Guest Logistics Vendor Negotiation & Coordination Crisis Response & Operational Continuity Multi-tasking & People Management Tech & Tools Proficiency in MS Excel, admin ticketing systems, and facility management tools. Familiarity with ERP systems or travel management platforms is an added advantage.