Admin/Front Office Executive

1. Front Office Management

· Welcome and greet visitors, clients, and vendors in a warm and professional manner.

· Maintain a pleasant and approachable demeanor to ensure a positive reception experience.

· Answer, screen, and transfer calls promptly with professionalism.

· Handle incoming/outgoing mail, courier services, and delivery coordination.

· Maintain a neat, organized, and professional reception area.

· Keep visitor logs updated and follow security protocols for guest access.

2. Administrative Coordination

· Oversee day-to-day administrative functions, including facility maintenance, housekeeping, and vendor management.

· Maintain office supplies inventory and oversee procurement.

· Follow up on vendor invoices, payments, and service timelines.

· Coordinate travel arrangements including bookings, accommodations, and transport.

· Assist with petty cash handling, expense tracking, and related documentation.

· Draft and maintain administrative reports, letters, and correspondence.

3. Multi-tasking, Problem Solving & Flexibility

· Handle multiple priorities simultaneously while ensuring quality and accuracy.

· Respond immediately and effectively to urgent requirements, operational issues, and management requests.

· Remain flexible with work timingswhen business needs demand extended or adjusted hours.

· Proactively identify and resolve issues before they escalate.

4. Coordination & Event Support

· Liaise between departments to ensure smooth communication and task completion.

· Assist HR with onboarding, desk allocations, and ID card issuance.

· Coordinate meetings, conference room bookings, and in-office events.

· Step in to provide backup support for admin or reception functions during staff absences.

Skills & Competencies Required:

· Pleasing and pleasant personalitywith excellent grooming standards.

· Flexible working approachwith willingness to adjust to operational needs.

· Immediate responsivenessin handling assigned work or urgent matters.

· Strong multi-tasking and time-managementabilities.

· Excellent problem-solving skills and quick decision-making capability.

· Exceptional verbal and written communication skills.

· Strong interpersonal skills for building effective relationships.

· Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).

· Professional etiquette, confidentiality, and responsibility.

Qualifications:

· Bachelor’s degree or diploma in Business Administration, Office Management, or related field.

· 2 years of experience in front office and administrative roles.

· Prior experience in handling multiple functions in a fast-paced environment is preferred.

Work Conditions:

· Office-based role requiring professional presence during working hours.

· Flexibility to extend working hours during critical operations or events.

Job Types: Full-time, Permanent

Benefits:

• Health insurance
• Paid sick time
• Provident Fund

Ability to commute/relocate:

• Teynampet, Chennai, Tamil Nadu: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Mention your current and expected CTC.
• Mention your notice period(If applicable).

Experience:

• Admin: 1 year (Required)

Work Location: In person