Admin Officer

Role Overview:

The Admin Executive will oversee all administrative and facility management activities for Chemon Group offices, sites, and projects. This includes managing office resources, coordinating logistics, handling vendor contracts, maintaining documentation, and ensuring adherence to company policies and standards.

Key Responsibilities: Office & Facility Management

• Supervise and maintain daily operations of the head office and site offices.
• Oversee housekeeping, maintenance, security, and utilities to ensure smooth functioning.
• Maintain records of assets, office equipment, and AMC schedules.
• Ensure workspaces meet company standards of cleanliness, safety, and efficiency.

Vendor & Procurement Management

• Source, evaluate, and manage vendors for supplies, repairs, and maintenance services.
• Negotiate pricing and ensure timely delivery of materials and services.
• Maintain vendor contracts, payment schedules, and performance records.

Travel & Logistics Coordination

• Manage transport, courier, and dispatch services for employees and materials.
• Arrange travel and accommodation for management and staff as required.
• Maintain vehicle documentation and ensure compliance with statutory norms.

Administrative Support & Compliance

• Maintain documentation for licenses, insurance, lease agreements, and company assets.
• Support HR and Accounts departments in coordination during audits and compliance checks.
• Prepare administrative reports and assist management with cost control and budgeting.

Interdepartmental Coordination

• Act as a point of contact between management, HR, and operational teams for administrative matters.
• Support event organization, meetings, and employee welfare activities.
• Implement and monitor company administrative policies and procedures.

Key Skills:

• Administration & Facility Management
• Vendor Coordination & Negotiation
• Documentation & Compliance
• Budgeting & Cost Control
• Team Coordination & Communication
• Time Management & Problem Solving

Job Type: Full-time

Benefits:

• Health insurance
• Provident Fund

Work Location: In person