Admin Manager - Ex.-Army

Job Overview:

Administration Manager

Key Responsibilities:

• Administrative Oversight:

• Manage all day-to-day admin functions of the plant including office management, utilities, housekeeping, travel arrangements, guest house, and vehicle fleet coordination.
• Maintain records and documentation related to licenses, contracts, insurance, and statutory compliance.

• Security & Vigilance:

• Supervise and monitor security teams; ensure physical security of the plant, premises, and critical assets.
• Implement access control systems, visitor management protocols, and fire safety drills.
• Liaise with local law enforcement when necessary.

• Facility Management:

• Ensure upkeep and maintenance of infrastructure, canteens, washrooms, gardens, staff quarters, etc.
• Oversee vendor management for housekeeping, repairs, waste disposal, pest control, etc.

• Liaison & Compliance:

• Act as a liaison with local government bodies, municipal corporations, and service providers.
• Assist in audits and ensure compliance with administrative statutory requirements (Factory Act, Labor Laws, etc.).

• Team Leadership:

• Lead a team of admin executives, clerical staff, drivers, housekeeping personnel, and security guards.
• Ensure smooth coordination between plant departments for administration needs.

• Emergency Preparedness:

• Prepare and execute SOPs for emergencies like fire, accidents, theft, strikes, etc.
• Conduct periodic safety training and emergency evacuation drills.

Desired Candidate Profile:

• Retired Army / Defense Officer with administrative or security command experience (e.g., Junior Commissioned Officer, Captain, Major, etc.).
• Strong leadership, discipline, and communication skills.
• Exposure to handling plant/factory admin functions preferred.
• Fluent in English, Hindi, and local language.
• Proficient with basic MS Office tools and ERP systems.
• Must be willing to be stationed full-time at the plant location.

Education:

• Graduate in any discipline (Preferred: Graduate from Army/NDA/CDS programs)
• Additional certification in Facility Management / Security / Administration is a plus.