92 Factory Administration Jobs

As an HR Intern at K95 Foods Pvt. Ltd., located in Bahadurgarh, Haryana, you will be an integral part of the Human Resources department supporting the daily operations of the manufacturing unit. This internship provides a hands-on opportunity to gain experience in various HR functions such as recruitment, employee engagement, compliance, and factory administration. If you aspire to pursue a career in HR, especially within the FMCG or manufacturing sector, this role is tailored for you. Your responsibilities will include assisting in end-to-end recruitment processes for blue-collar and contractual workers, maintaining employee attendance, leave, and compliance records, collaborating with manpower agencies and vendors for hiring and documentation, handling HR documentation tasks like ID card issuance and policy communication, organizing employee engagement initiatives and training sessions, contributing to monthly HR reports, salary processing inputs, and onboarding formalities, ensuring seamless coordination between the factory HR and head office HR team, and conducting regular field and floor rounds to address employee queries and feedback effectively. To excel in this role, you must possess or be pursuing a Bachelor's degree in HR, Business Administration, or a related field. Being based at the Bahadurgarh factory is a requirement for this position. Strong communication and organizational skills are essential, along with proficiency in MS Excel and Google Sheets. Additionally, you should demonstrate a keen willingness to learn, meticulous attention to detail, and the capability to manage ground-level HR operations efficiently. Candidates residing in or near Bahadurgarh are preferred for this internship opportunity. This is a full-time internship position with the potential for permanent employment, offering you a valuable experience in the dynamic field of HR within a fast-paced manufacturing environment. Your contribution will play a crucial role in supporting the HR functions and fostering a positive work environment at the factory.,

Responsibilities: * Ensure compliance with safety standards & environmental regulations * Oversee factory operations, manage labor & resources * Work on strategic planning & improvement initiatives

Job Overview: We are seeking a disciplined and proactive Administration Manager with an Ex-Army/Defense background to oversee the smooth and secure functioning of our plants administrative operations. The ideal candidate will bring a strong command presence, exceptional organizational skills, and experience in managing facility services, security, logistics, and personnel coordination in a high-performance manufacturing environment. Key Responsibilities: Administrative Oversight: Manage all day-to-day admin functions of the plant including office management, utilities, housekeeping, travel arrangements, guest house, and vehicle fleet coordination. Maintain records and documentation related to licenses, contracts, insurance, and statutory compliance. Security & Vigilance: Supervise and monitor security teams; ensure physical security of the plant, premises, and critical assets. Implement access control systems, visitor management protocols, and fire safety drills. Liaise with local law enforcement when necessary. Facility Management: Ensure upkeep and maintenance of infrastructure, canteens, washrooms, gardens, staff quarters, etc. Oversee vendor management for housekeeping, repairs, waste disposal, pest control, etc. Liaison & Compliance: Act as a liaison with local government bodies, municipal corporations, and service providers. Assist in audits and ensure compliance with administrative statutory requirements (Factory Act, Labor Laws, etc.). Team Leadership: Lead a team of admin executives, clerical staff, drivers, housekeeping personnel, and security guards. Ensure smooth coordination between plant departments for administration needs. Emergency Preparedness: Prepare and execute SOPs for emergencies like fire, accidents, theft, strikes, etc. Conduct periodic safety training and emergency evacuation drills. Desired Candidate Profile: Retired Army / Defense Officer with administrative or security command experience (e.g., Junior Commissioned Officer, Captain, Major, etc.). Strong leadership, discipline, and communication skills. Exposure to handling plant/factory admin functions preferred. Fluent in English, Hindi, and local language. Proficient with basic MS Office tools and ERP systems. Must be willing to be stationed full-time at the plant location. Education: Graduate in any discipline (Preferred: Graduate from Army/NDA/CDS programs) Additional certification in Facility Management / Security / Administration is a plus.

QHSE & Admin Manager (F/M) Location: Vadodara - India About the client : Company group provides a complete range of solutions for the conversion of oil and biomass to cleaner fuels, the production and purification of major petrochemical intermediates, the chemical recycling of plastics, all natural gas treatment and conversion options along with water treatment and carbon capture. The offer includes technologies, equipment, furnaces, modular units, catalysts, adsorbents and related services. JOb role : QHSE & Factory Administration - Manager Our client is looking for an experienced and proactive QHSE & Admin Manager to lead the Quality, Health, Safety, and Environmental functions in our metal fabrication facility in Vadodara. The successful candidate will ensure that all fabrication processesfrom cutting and welding to assembly and finishingadhere to the highest standards of safety, quality, and environmental compliance. This role is key to minimizing risk, ensuring product integrity, and promoting a culture of continuous improvement and operational excellence. MAIN MISSION • Quality Management: a. Develop, implement, and maintain a robust ISO 9001-compliant quality management system tailored to metal fabrication processes. b. Monitor fabrication quality standards including compliance to welding procedures, dimensional tolerances, and finishing specifications. c. Investigate and resolve quality issues and non-conformances, drive root cause analysis and corrective actions. d. Oversee calibration and maintenance of inspection and testing equipment. • Health & Safety: a. Enforce compliance with occupational safety regulations, particularly regarding high-risk fabrication activities (e.g., welding, grinding, lifting, refractory activities). b. Conduct regular HSE audits, risk assessments, mock drills and incident investigations in the workshop and job sites. c. Lead implementation of safe systems of work (SSOW), permit-to-work systems, and PPE compliance. d. Deliver safety training and awareness programs specific to fabrication operations. e. Keep safety programs and training up to date with industry and organizational policy • Environmental Management : a. Implement and monitor ISO 14001-based environmental controls specific to metal fabrication, including emissions, chemical handling, and waste disposal. b. Ensure safe and compliant storage & disposal of hazardous materials such as solvents, coatings, and cutting fluids. c. Promote sustainability initiatives, including scrap metal recycling and energy efficiency. • Compliance and Administration: a. Incorporate and maintain internal controls of the organization as a part of internal procedures. b. Monitor and verify implementation of internal controls through audits and regular reporting. c. Identify statutory and regulatory compliances applicable for the workshop and apply in time for the necessary approvals and renewals d. Work with the identified legal partners to liase in time for necessary approvals and renewals. e. Oversee and ensure timely filing of statutory returns in relation to Factories act, environment act, State ESIC, PF acts, etc. and co-ordinate with respective functions (Finance, HR, production) for timely compliance. f. Oversee general administration of the workshop in close co-ordination with plant head for i. Security & safety of assets ii. Periodic monitoring of assets to ensure they are in good health iii. Oversee travel management and co-ordination for company visitors along with logistics team iv. Identify frequently purchased consumables and establish relationship with vendors (rate contracts, corporate discounts, etc.) PO system to be followed • Leadership & Coordination: a. Supervise and develop a QHSE partners within the contractors as a team. b. Work collaboratively with production, engineering, and project teams to integrate QHSE principles into daily operations. c. Liaise with clients and external auditors on QHSE-related matters and certifications. d. Lead certification activits ASME, ISO, IBR, PESO, EN, etc. QUALIFICATION AND EXPERIENCE • Bachelors degree in Mechanical Engineering/Industrial Engineering, Industrial Safety, Environmental Science, or a related discipline. • At least 10 years QHSE management experience in a metal fabrication or heavy manufacturing environment. • Certified ISO 9001 / ISO 14001 / ISO 45001 Lead Auditor (preferred). • Should be familiar with the use of quality tools, RCA and implementation of CA • In-depth knowledge of fabrication-specific risks and standards (e.g., welding codes, OSHA regulations, machine guarding). • Strong leadership, communication, and analytical skills. WORKING CONDITIONS • Based in both office and workshop environments with regular shop floor presence • Requires use of PPE and adherence to strict safety protocols in high-risk areas • Occasional travel to project sites or client locations as required

As a Junior Executive HR at G Plast Pvt Ltd, an IATF 16949, ISO 14001, ISO 45001, AS9100D & ISO 13485 Certified Company with over four decades of experience in Tool & Die making, Injection Moulding, and Die Casting, your responsibilities will include time office functions, talent acquisition, learning and development, canteen management, transport management, welfare amenities, and factory administration. The ideal candidate for this position should have an educational background with an MSW in HR and a minimum of 3 years of experience in the Engineering Industry. We are looking for a male candidate with excellent desktop research skills and good verbal and written communication skills. As part of the full-time job type, you will be entitled to benefits such as cell phone reimbursement, health insurance, leave encashment, and provident fund. The work schedule is during day shifts, and there is a yearly bonus offered. If you have at least 3 years of experience in HR and a total work experience of 3 years, along with proficiency in English, we encourage you to apply for this position. The work location is in person.,

* Time Office management. * Contractors bills checking. * Security, safety, housekeeping, maintenance works. * Plant administration. * Liaisoning with various departments. * Disciplinary actions, Labor management. * Safety assessments and audits. Required Candidate profile * With good experience in -Time Office process - Plant admin works - Labor handling - Safety / Security procedures. - Liaison with govt. authorities, vendors etc. * Good knowledge of Factory Act.

Key Responsibilities: Accounting & Financial Management Maintain accurate financial records in Tally . Finalize balance sheets , profit & loss statements, and other financial reports. Handle sales accounting and reconciliation across branches and departments. Oversee TDS , PF , and ESIC filings and compliance. Ensure timely GST return filing and compliance; manage GST reconciliation and responses to notices. Manage CC loan accounts , interest calculations, and liaise with banks. Factory & Branch Administration Supervise daily factory administration including vendor coordination, workforce reporting, and compliance. Coordinate with branch offices , monitor accounting practices, and ensure process alignment. Assist in internal audits , respond to auditor queries, and support statutory compliance. Inventory & Logistics Monitor inventory control , stock verification, and timely inward/outward tracking. Coordinate logistics operations , dispatch planning, and cost tracking. Additional Responsibilities Support in budgeting, cost control, and MIS reporting. Collaborate with management for business planning and operational improvements. Key Skills Required: Proficiency in Tally Expertise in finalization of accounts & balance sheets Knowledge of GST , TDS , PF/ESIC , and loan management Strong understanding of factory administration , logistics , and inventory control Good command over branch operations and audit support Qualifications & Experience: Bachelors or Master’s degree in Commerce (B.Com / M.Com) Relevant experience in accounting and factory/admin roles Prior experience in a manufacturing or multi-branch setup preferred

Job Title: Team Member Administration Job Location: Lonand, Maharashtra Years of experience: Minimum 4-5 years of experience in travel administration Qualification: Diploma or equivalent Job Summary: The Team Member Administration is responsible for supporting the smooth and efficient day-to-day administrative operations within the manufacturing unit. This role involves coordinating facility management, overseeing vendor services, maintaining records, assisting in compliance and audits, and ensuring support services like housekeeping, canteen, and transportation are well managed. The person acts as a key link between internal departments and external service providers to ensure uninterrupted operations and a conducive working environment for the plant workforce. Key Responsibilities: Oversee general administrative services such as housekeeping, security, transportation, and canteen management. Coordinate with vendors and service providers to ensure timely and quality services. Maintain and update administrative records, statutory documentation, and compliance trackers. Support plant-level compliance activities, audits, and certifications (e.g., safety, environmental, labor). Assist in handling employee welfare facilities and grievance redressal related to admin services. Liaise with HR, maintenance, and production teams for cross-functional support and coordination. Monitor facility maintenance and infrastructure upkeep for smooth plant functioning. Ensure timely procurement and inventory of office and plant supplies. Skills & Qualifications: Experience in plant administration or industrial facility support. Strong communication, coordination, and negotiation skills. Knowledge of compliance requirements in a manufacturing setup. Ability to handle multiple tasks and work with cross-functional teams

Diploma or Bachelors degree in Business Administration, HR, or related field with 4 years’ experience in IR issues general administration attendance, shift rosters leave records ,monitor office and factory inventory ,travel booking ,Arranging meeting ,documentation related audits , amc , contract ,licenses, Ensure documentation of vehicles (insurance, registration, servicing) is up to date. Coordinate with vendors for facility-related services (e.g., housekeeping, maintenance) Manage visitor logs gate id , Liaise with canteen service provider for food quality, hygiene, and schedules. Asst hr in new joining documents Id issues uniform monthly Support organization of training sessions, inductions, or employee engagement activities. attendance report master data in excel good command in excel and MS word ERP is a prerequisite.

Responsibilities: * Manage plant operations & admin * Ensure factory cleanliness & canteen services * Oversee vendor relations & housekeeping * Collaborate with stakeholders on strategic planning

The Production Supervisor will oversee daily operations on the factory floor, ensuring that production targets are met while maintaining quality and safety standards. This role involves managing a team of factory workers, coordinating workflows.

We have opening with leading MNC FMCG firm for Administrative Officer - Taloja Title: Administrative Officer Function and Business Unit : Human Resources, Taloja Factory Location : Navi Mumbai Reports to : Assistant Manager, HR Purpose of this Role To support seamless factory operations through efficient management of administrative tasks including invoice processing, contract labour coordination, stationery control, document management, and timely provision reporting. The role ensures operational readiness, compliance, and smooth logistical support across departments, contributing to overall productivity and discipline on the shop floor. A taste of what you will be doing Handle the PR/PO process end to end right from starting to raising and indent to get the payment done for the vendors and updating in the budget format Working on SAP ERP and controlling the budget vs actual expenditure for the entire HR budget Highlight as and when required any case of follow up for timely payment release and also provide NDCs to the finance team yearly/ half yearly as per requirement Recording the contract labour attendance for payment processing, verification of the details of indent vs actual and send inputs to service providers for bill preparation Cross-verify with Demand vs Supply sheet at the main gate as a control measure Order and distribute stationery as per departmental needs and find effective ways to reduce costs and spends Maintain stock records for HR inventory items Share timely provisions to the finance team and share reasons for the variations Ensure accurate monthly closing provisions and book invoices before the scheduled time Maintain all vendor agreements (soft copy and physical file) and work of agreement renewal process with the legal team/ WNS team/ all stakeholders Daily administrative capacity: distribution of family pack, cooler servicing, shoe issue slips, and any other routine job as may be prescribed from time to time. Maintain excellent hygiene condition in the canteen and maintain proper availability of food in canteen for all shifts with audits to the food preparation area of the agency and handle canteen committee meetings and updates. Maintain transport arrangement across all the operational routes, do cab bookings as per requirement and bill the same accordingly. Distribution of gifts/ awards during festivals with 100% compliance Manage the garden workers and upkeep of external area with good maintenance of gardens and back area of the plant Maintain the employee engagement calendar with interventions across the year and compliance to the activities like sports day, monsoon picnic, family day etc. and ensure maximum participation of employees Act as guardian of all HR policies and practices and maintain cordial relations with the employees of the factory. Your Recipe for Success Graduate in any discipline (preferably in Business Administration, Human Resources or MSW). 24 years of relevant experience in factory/plant administration/ Office administration. Exposure to vendor coordination, invoice processing, and contract labour management. Knowledge of factory-level admin activities including asset tracking, housekeeping, transport, and stationery management. Familiarity with purchase order creation, invoice checking, and follow-up for payments. Understanding of contract labour attendance, compliance, and coordination. Proficient in maintaining records, agreements, and filing as per audit requirements. MS Office Proficiency: Especially Excel (basic formulas, VLOOKUP), Word, and Outlook. Clear written and verbal communication for dealing with vendors, internal teams, and management. Ability to prioritize tasks and meet deadlines consistently. Basic understanding of compliance and statutory requirements (PF, ESI, etc.) related to contract labour. Experience with ERP or invoice management systems (e.g., SAP, Oracle). Proactive, detail-oriented, and reliable with a service mind Interested candidate can mail resume on careers@catserv.in

We are looking for a proactive and organized Factory Administration Executive to oversee the factory office, lab maintenance, compound upkeep, security management, and staff recruitment. The role includes handling maintenance through internal or external agencies, maintaining office equipment, and ensuring legal compliance. Key Responsibilities: Oversee factory office, lab, and compound maintenance. Manage security recruitment and supervision. Coordinate with maintenance teams or external agencies for timely repairs. Maintain inventory of office furniture and equipment; ensure repairs as needed. Monitor security cameras daily and manage AMC contracts. Recruit and manage support staff (peon, sweeper); track attendance and validate bills. Handle license renewals, legal applications, and liaison with local authorities (PRO handling). Qualifications: Experience in facility management and administration. Strong organizational and coordination skills. Knowledge of maintenance and security protocols. Key Skills : Factory Administration Lab Maintenance Facility Management Security Management Office Maintenance

Hello, Position : Unit Head Industry : Manufacturing Skills : Mfg Operations Management, Maintenance, QC, PPC, SCM, Vendors Management, Budget & Cost Control Email : rghrsolutions2@gmail.com Thanks, Vijay G Shinde RG HR Solutions 09373815433

Factory Management and operation supervision and maintaining records.

Roles and Responsibilities Coordinate recruitment activities including job postings, candidate screening, interview scheduling, and onboarding new hires. Ensure CLRA (Continuous Labour Registration Act) compliance by maintaining accurate records of employment data. Oversee factory administration tasks such as manpower planning and time office management. Handle employee grievances and engagement initiatives to maintain a positive work environment. Manage attendance, leave, payroll processing, and statutory compliance for employees.

Job Description: 1.Housekeeping Management - To look after day to day maintenance of the office/Plant and supervise regular housekeeping - Supervise the housekeeping staff and ensure good cleanliness at the plant - To maintain all tools and equipment's in working condition 2. Canteen Management - Convene canteen committee meetings periodically - To ensure hygiene of canteen and hygiene in preparation of food - To review canteen contract timely - To verify and process the canteen bill payment 3. Security Management -To manage physical security needs by coordinating with security vendors -Security personnel credentials verifications and selection of personnel -Monitoring building management systems which includes CCTC etc -To strictly supervise the security registers at all plants 4. Transport Management - To ensure hassle free vehicle management of staff bus and company vehicles. - To plan travel arrangements of customers - To do periodic review of agreements w.r.t. transport management. - To ensure error free material movement 5. Vendor Management and vendor payments - Ensure new vendor identified on time. - Ensure vendor payments on time. 6.Pest control - Ensure Pest control should be done on time in office and plant. 7. Maintenance - Plant Plumbing - Ro Plant 8. Admin Budgeting - To Prepare and maintain admin related expenses and allocate the budget accordingly - To efficiently monitor and control the budget - Also in case of any miscellaneous expenses take approval 9. Handling Customers' visit, Audit & Documentation 10. Gardening 11. Stationary 12. AMC

Admin activities, housekeeping, cleanliness checking, factory maintenance, administrative work

Key Responsibilities: Oversee daily factory operations and production timelines Experience in Modular furniture & interiors only Supervise and manage carpenters, machine operators, and support staff Ensure quality control

Production and QC Supervisor will ensure efficient production processes, managing resources, and maintaining machinery & equipment. Role also includes overseeing stock management, production planning, documentation and ensuring safety & compliance

Should have knowledge of HR Generalist activities managing all aspects within an organization, including recruitment, employee relations, training, and statutory compliance with all labor laws. Performance Management & Administration. Required Candidate profile Good knowledge of Statutory compliance Recruitment skill Performance Management Systems Experience of HR Activities Ability to build relation with employee Good communication skill Perks and benefits Best in the Industry,

Key Responsibilities: 1. Security Management Supervise third-party security staff and ensure deployment as per requirement. Monitor gate entries, visitor management, and vehicle movements (inward/outward). Ensure round-the-clock plant security and implementation of safety protocols. Conduct regular security audits and coordinate with local law enforcement as needed. Maintain records of security incidents and conduct preliminary investigations when necessary. 2. Housekeeping Management Ensure cleanliness and hygiene in all office areas, shop floors, restrooms, and common areas. Supervise housekeeping staff or agency performance through daily rounds and checklists. Monitor the availability and usage of cleaning materials and consumables. Maintain pest control schedules and waste disposal systems as per environmental norms. 3. Pantry & Refreshment Management Supervise pantry staff and ensure timely service of tea, coffee, and refreshments. Maintain hygiene and cleanliness in pantry areas. Manage inventory and procurement of pantry items. Ensure timely maintenance and cleanliness of pantry equipment (microwaves, water dispensers, etc.). 4. Garden & Green Area Maintenance Supervise the work of gardeners and landscaping staff. Ensure proper upkeep of lawns, plants, and green zones in and around the premises. Plan seasonal plantation and overall beautification of the premises. Maintain garden tools and supplies inventory. 5. Office Administration Maintain office supplies stock and ensure timely procurement. Oversee general office infrastructure including seating arrangements, furniture, utilities (electricity, water, air conditioning, etc.). Coordinate repairs and maintenance of administrative equipment and facilities. Ensure smooth functioning of reception, courier dispatch, stationery, and mail distribution. Assist in organizing internal meetings, events, and VIP visits. 6. Vendor Management Coordinate with outsourced agencies for security, housekeeping, and pantry services. Monitor performance, resolve issues, and ensure service-level agreements (SLAs) are met. Negotiate contracts and process invoices in coordination with the accounts team. 7. Records and Reporting Maintain documentation related to admin operations security logs, housekeeping rosters, asset registers, maintenance schedules, etc. Generate monthly MIS reports on facility upkeep, expenses, and compliance status. Key Skills & Competencies: Strong supervision and coordination skills. Vendor negotiation and management experience. Good understanding of housekeeping, security, and facility standards. Basic knowledge of health, hygiene, and safety protocols. Proficient in MS Office (Word, Excel, Outlook). Excellent communication and problem-solving skills. Ability to handle emergencies and multitask effectively. Educational Qualification: Graduate in any discipline.

Manage office supplies, maintenance, and day-to-day operations Keep client and vendor records organized and up to date Act as the point of contact between kitchen operations and admin functions Required Candidate profile Maintain and update leave records, and shift schedules Coordinate with the accounts team for salary and vendor documentation Support HR in onboarding, paperwork, and internal communications

Handling factory related compliances and grievances Contract Labour Mgt Attendance, Leave and Salary Register etc. Handling all admin activities like maintenance of office equipment, transport, Housekeeping & maintenance of office

Oversee plant operations such as budget, production schedule & stock Maintain a clean and safe workplace Analyse production costs and inventory to establish areas for improvements Ensure adherence to rules & workplace policies Ensuring documentation Required Candidate profile Experience in plant management and manufacturing operations Strong communication, Excellent communication skills, Excellent administration skills, Management and supervisory skills Reporting problems.