Admin & Legal Lead

Job Title: Admin and Legal Lead

Location: Calicut

Department: Operations & Administration

Reports To: CEO

Job Summary:

We are seeking an experienced and proactive Admin and Legal Lead to take charge of

our company’s administrative operations and legal documentation processes. The ideal

candidate will lead the admin team, ensure smooth day-to-day functioning of office

infrastructure, and oversee the preparation and review of tenders, contracts, and SLAs,

while ensuring compliance and operational efficiency.

Key Responsibilities:

Legal, Contracts & Compliance:

● Draft, review, and maintain all legal documents including MoUs, NDAs,

Service Agreements, and SLAs.

● Coordinate with legal advisors and ensure regulatory compliance across

departments.

● Manage centralized records for contracts and ensure timely renewals and

updates.

● Review vendor/customer agreements to protect company interests and

reduce liabilities.

Tenders & Bids:

● Identify relevant tender opportunities (Govt./Private) and manage end-to-end

submission.

● Coordinate with internal teams (Sales, Technical, Finance) to prepare

accurate documentation.

● Maintain a repository of all tender submissions, outcomes, and learnings.

● Ensure timely responses and adherence to bid timelines and requirements.

Office & Facility Administration:

● Lead the admin team and ensure smooth functioning of office operations.

● Supervise housekeeping, maintenance, front office, and general admin staff.

● Oversee procurement and vendor management for office supplies, furniture,

and utilities.

● Ensure effective management of petty cash, with proper documentation and

approvals.

● Manage utilities such as electricity, water, internet, telephony, and ensure

timely payments.

● Oversee asset management – tagging, tracking, and audits of office assets

and inventory.

● Coordinate logistics for meetings, employee onboarding/offboarding, and

internal events.

Compliance & Documentation:

● Ensure administrative and operational compliance with applicable laws and

policies.

● Maintain up-to-date documentation for licenses, insurances, service

agreements, etc.

● Support finance, HR, and leadership with documentation needs, audits, and

record keeping.

Key Requirements:

● Bachelor’s degree in Law, Business Administration, or related field.

● 3+ years of experience in administration and legal/commercial

documentation.

● Proven ability to lead and manage cross-functional admin teams.

● Strong understanding of contracts, compliance, procurement, and facility

management.

● Excellent organizational and communication skills.

● High level of integrity, discretion, and attention to detail.

Good-to-Have:

● Experience with government e-procurement/tender portals.

● Familiarity with Zoho Apps, Google Spreadsheets, or other admin tools.

● Exposure to the IT, cloud, or professional services industry.

Job Types: Full-time, Permanent

Pay: ₹8,086.00 - ₹27,063.79 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person