To ensure smooth day-to-day administrative operations by managing facilities, vendors, records, travel, assets, and support services, enabling efficient workplace functioning.

Key Responsibilities

1. Office & Facility Management

Ensure cleanliness, hygiene, and upkeep of office premises

Coordinate with housekeeping, security, and maintenance teams

Manage pantry, stationery, and office supplies

Ensure compliance with safety and security norms

2. Vendor & Service Management

Coordinate with vendors for housekeeping, security, transport, pest control, repairs, etc.

Track service contracts, renewals, and performance

Ensure timely bill verification and submission to accounts

3. Asset & Inventory Management

Maintain records of office assets and equipment

Track issuance, return, and condition of assets

Coordinate repairs and replacements when required

4. Travel & Logistics Support

Arrange employee travel, accommodation, and local transport as required

Coordinate vehicle usage, driver schedules, and fuel logs

5. Administrative Records & Documentation

Maintain admin MIS and records

Support audits and compliance documentation

Handle incoming/outgoing couriers and dispatches

6. Employee Support

Address admin-related employee queries

Support onboarding (ID cards, seating, access, assets)

Coordinate events, meetings, and internal activities

Key Performance Indicators (KPIs)

Office & Facility Management

Zero disruption in daily office operations

95% compliance in cleanliness, hygiene, and facility standards

Timely resolution of facility issues (within SLA)

Vendor Management

Vendor response time within agreed SLA

Cost optimization initiatives implemented quarterly

100% timely bill submission and validation

Inventory & Asset Management

100% accuracy in asset and inventory records

Zero asset loss or undocumented issuance

Quarterly physical verification completed on time

Travel & Logistics

Travel arrangements completed within TAT

Vehicle logs and fuel records updated regularly

Minimal employee complaints on transport arrangements

Documentation & MIS

Weekly admin MIS submitted to management

Zero audit observations related to admin documentation

Employee Support & Coordination

Employee admin queries resolved within 24–48 hours

Smooth onboarding support with zero delays

Effective coordination of internal events and meetings

Behavioral & Skill Expectations

Strong coordination and follow-up skills

Cost-conscious and detail-oriented

Proactive problem-solving approach

Good communication and vendor negotiation skills

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