Admin Executive

Job Description

Licensing and RegistrationApply for, renew, and amend licenses under various state acts including BBMP, KSPCB, KIADB, Panchayath, and Factory Act. Coordinate inspections and documentation with Factory Inspectors. Handle lease agreement renewals and maintain updated records. Manage e-Manifest tracking for hazardous waste compliance. 2. Regulatory Compliance and InspectionsEnsure all locations comply with local traffic, environmental, and safety regulations. Coordinate statutory inspections and ensure rectification of audit observations. Maintain up-to-date knowledge of applicable state and local compliance requirements. 3. Construction, Renovation, and MaintenanceSupervise civil work and renovation of showrooms, service centers, and offices. Oversee installation and maintenance of critical systems including plumbing, electrical, and drainage. Ensure work quality, adherence to safety norms, and completion within timelines. 4. Facility ManagementOversee AMC and procurement for facility infrastructure (furniture, equipment, etc.). Maintain DG sets, fire extinguishers, lifts, uniforms, security, and housekeeping. Implement preventive maintenance and ensure operational readiness of all facilities. 5. Health, Safety, and IR ComplianceConduct periodic safety audits and implement corrective actions. Ensure compliance with workplace health and safety norms. Promote safety culture and educate employees on safety protocols. 6. Liaison and CoordinationCoordinate with HODs for inter-departmental infrastructure needs. Liaise with external vendors, architects, and government bodies for project execution and approvals. Ensure smooth communication between internal stakeholders and external agencies. 7. Breakdown Systems and Preventive MaintenanceMonitor infrastructure-related breakdowns and implement timely resolution. Develop and follow preventive maintenance schedules for critical systems. 8. Infrastructure OversightMonitor the physical condition of facilities used for 2W, 3W, and 4W operations. Support sales and service teams with facility-related needs for optimal customer experience. 9. Miscellaneous TasksTrack and report on traffic and logistics-related challenges around key branches. Support compliance and efficiency in vehicle sales and service processes. Key Skills Required:Good understanding of civil and electrical infrastructure systems. Knowledge of licensing procedures and regulatory bodies like BBMP, KSPCB, KIADB. Strong communication and vendor coordination skills. Familiarity with safety audits and preventive maintenance protocols. Work Conditions:May require frequent travel across branches and sites. Should be able to work under tight deadlines and manage vendor teams on-site. 6. Liaison and CoordinationCoordinate with HODs for inter-departmental infrastructure needs. Liaise with external vendors, architects, and government bodies for project execution and approvals. Ensure smooth communication between internal stakeholders and external agencies. 7. Breakdown Systems and Preventive MaintenanceMonitor infrastructure-related breakdowns and implement timely resolution. Develop and follow preventive maintenance schedules for critical systems. 8. Infrastructure OversightMonitor the physical condition of facilities used for 2W, 3W, and 4W operations. Support sales and service teams with facility-related needs for optimal customer experience. 9. Miscellaneous TasksTrack and report on traffic and logistics-related challenges around key branches. Support compliance and efficiency in vehicle sales and service processes. Key Skills Required:Good understanding of civil and electrical infrastructure systems. Knowledge of licensing procedures and regulatory bodies like BBMP, KSPCB, KIADB. Strong communication and vendor coordination skills. Familiarity with safety audits and preventive maintenance protocols. Work Conditions:May require frequent travel across branches and sites. Should be able to work under tight deadlines and manage vendor teams on-site.