Admin Executive

Intrested candidate can apply on career.proplegit.com

Job Type:

General Administration:

• Manage day-to-day office operations, ensuring cleanliness, upkeep, and efficient functioning of the workplace.
• Organize and maintain files, records, and documents (both physical and electronic).
• Handle incoming and outgoing correspondence, including emails, letters, and couriers.
• Order and maintain office supplies and equipment, ensuring everything is in working condition.
• Coordinate with vendors and service providers for office maintenance, utilities, and supplies, ensuring timely payments.
• Oversee facility management, including maintenance, safety compliance, and housekeeping.
• Serve as the point of contact between departments to ensure seamless communication and workflow.

Finance & Vendor Coordination:

• Resolve vendor issues related to billing and statements.
• Manage petty cash, mileage reimbursements
• Ensure monthly/quarterly billing is completed accurately and payments from clients are followed up promptly.

Travel & Event Management:

• Arrange travel bookings, hotel accommodations, and itineraries for employees.

Compliance & Confidentiality:

• Ensure adherence to company policies and administrative processes.
• Maintain confidentiality and integrity in handling company and employee information.
• Support in developing and updating administrative policies and procedures.

Other Responsibilities:

• Respond to queries and requests from internal departments.
• Assist managers and supervisors with administrative support tasks as required.
• Strong organizational and multitasking abilities
• Excellent communication and coordination skills
• Vendor and facility management
• Proficiency in MS Office (Word, Excel, Outlook)
• Record and document management
• Time management and attention to detail
• Travel and event coordination
• Problem-solving and decision-making skills
• Knowledge of office administration procedures and compliance