39 Office Maintenance Jobs

This position performs general administrative responsibilities including preparation of reports using various software packages, compilation of information from various sources, and handling small scale projects. This position performs general office duties that may include word processing, data entry, auditing documents, answering phones, distributing mail, reserving conference rooms, coordinating meetings and other duties as assigned. This position may deal with confidential material on a regular basis. Temporary.

Overview : We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to Arcadis Architecture & Urbanism India practice. In addition to traditional executive support duties, this role will also involve providing business development support and project monitoring assistance to ensure the smooth functioning of operations in India. Responsibilities : a) Conduct research and gather information as needed for special projects and initiatives. b) Prepare and organize documents, presentations, and reports for internal and external meetings. c) Serve as a liaison between the leadership and internal/external stakeholders, maintaining professional and effective communication. d) Provide business development support by assisting with the preparation of proposals, contracts, and presentations. e) Monitor business activities and track progress against targets, providing regular updates to the leadership. f) Assist in project monitoring by tracking project timelines, milestones, and deliverables, and coordinating with cross-functional teams as needed. g) Manage the leaderships calendar, including scheduling meetings, appointments, and travel arrangements. h) Coordinate and prioritize incoming requests and appointments, ensuring efficient use of the leadership time. i) Act as a gatekeeper, screening and responding to emails, phone calls, and other communications on behalf of the leadership. j) Handle confidential information with discretion and integrity. k) Perform general administrative tasks such as expense reporting, invoice processing, and maintaining office supplies. Qualifications: a) Bachelors degree. b) Work Experience of 5+ Years. c) Desirable experience as an Executive Assistant or similar role, supporting C-level executives or senior management. d) Excellent organizational skills with the ability to multitask and prioritize tasks effectively. e) Strong attention to detail and accuracy in all work. f) Exceptional communication and interpersonal skills, with the ability to interact confidently with individuals at all levels. g) Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications. h) Ability to work independently with minimal supervision and handle confidential information appropriately. i) Flexible and adaptable to changing priorities and deadlines. j) Previous experience in business support or project management is a plus. k) Experience in the architecture & planning industry or large corporations is preferred.

Responsibilities: * Manage front desk operations * Maintain office supplies inventory * Coordinate vendor visits * Front desk, attending to visitors * Schedule meetings and appointments * Deliver and pick up documents * Supervise Housekeeping

Job Summary: We are looking for a proactive and responsible Administrative Executive to manage day-to-day office operations and assist in ensuring the smooth functioning of workplace activities. The ideal candidate should be organized, flexible, and capable of handling both administrative and support tasks efficiently. Key Responsibilities: Monitor daily housekeeping activities, ensuring the maid is maintaining cleanliness in all office areas, including restrooms. Coordinate with the water supply vendor to ensure timely refilling of drinking water cans. Visit local stores (e.g., D-Mart) to purchase office cleaning supplies like floor cleaners, toilet cleaners, handwash, room fresheners, etc. Travel to CTC Secunderabad for basic laptop or computer repair tasks when required. Assist with monthly visits to railway stations (Secunderabad, Kacheguda, or Cherlapalli) for pick-up/drop services for a senior family member. Respond to employee requests for tea, coffee, snacks, breakfast, or lunch and ensure timely delivery. Make occasional visits to stationery shops or pharmacies to purchase required office or medical supplies. Maintain basic databases and support with data entry or documentation tasks as needed. Having basic computer/system knowledge will be considered a plus. Requirements: Minimum 10+2 qualification; graduate preferred. Should be punctual, trustworthy, and able to multitask. Basic knowledge of using computers or MS Office is a plus. Should be comfortable traveling within the city for office-related errands. Good communication and coordination skills. Preference will be given to candidates familiar with local areas such as Secunderabad, Kacheguda, and Cherlapalli. Benefits: Fixed working hours Reimbursement for local travel and office purchases Friendly and supportive work environment To apply, please send your resume to [sanjeet.k@innovspatial.com] or contact [+91 9154161042].

New branch site scouting and closing deal, end to end office construction and delivering property on time. Maintenance of existing sites. JOB profile. INFRASTRUCTURE REQUIREMENTS: Support the branches in repair and maintenance of branch asset by taking up the issue with the stake owners. Regular Monitoring and ensure adherence of Admin Processes and procedures including hygiene factors in branches Resolution of Strong Room Door complaints in coordinating with Purchase/Operation and Infra team at HO and vendors) Upgrading capacity of UPS batteries in coordinating with Purchase and Infra team Ensure prompt delivery of items by vendors where Purchase Orders are issued SIGNAGE AND VISIBILITY REQUIREMENTS: Installation of Signages as per HO specifications with visibility and feasibility of site. Coordination in matters relating to signage including periodic cleaning and installation of timers Coordination for Installation of timer facility in Signages and attending to timer complaints within TAT Installation of direction boards, Step Branding, Shutter and Glass branding MERGER/SHIFTING AND NEW SITE IDENTIFICATION: Assist in identification and Execution of Lease deed of New sites/Shifting proposals. Ensure Verification of Documents and arrange TSR for sites/proposals. Ensure Error free ERP entry for timely approvals and clearance of Approval Committee. Assist in Lease deed negotiation and Signing by LL in coordination with HO. STATUTORY , SECURITY AND IT RELATED REQUIREMENTS/COST CONTROL MEASURES. Ensure timely renewals of weighing machines, branch licenses under Shop and Establishment Act Ensuring Audit Adherence in all Infra & Admin related areas Coordination in matter of costs relating to excess usage of Electricity tariff ,Telephone charges, Water Charges ,utility bills and Other Admin& Infra related costs. Coordination with concerned stakeholders for matters related to installation/rectification of CCTV as per TAT, requirements during holidays/after office hours/late branch closing, re-filling fire extinguishers Assist in IT issues in Branches with respect to the Network Cabling ,Datacard, Computers and hardwares, Connectivity and follow-up of laptop requests from RO teams in consultation with the respective department in HO. DATA MANAGEMENT/ASSET TRACKING Monthly MIS on Assets. Monthly tracker of Utility bills. Ensure HO advised assets trackers maintained for assets in Branches and Warehouses for necessary movements when required. Generation of E-SUGAM for movement of assets within and outside the state. MIS on all Branch rental data.

Job Summary: A s a Location Services Specialist, you will coordinate office maintenance, vendor selection, and building-related requests while ensuring seamless operational support. You will manage inventory, oversee mail and file services, and assist with new hire onboarding to facilitate workplace efficiency. Additionally, you will support visitor management, event coordination, and collaborate with leadership to implement national programs that enhance office functionality. Responsibilities: Coordinate with the Office of the Building regarding maintenance issues, forms and documents required from the landlord, special requests for our space, information on building security including Workplace Health and Safetyteam and/or emergency evacuation team. Reconcile monthly billing of extra services provided by landlord. Analyze and determine selection of service providers from internal resources, building maintenance and outside vendors and contractors based on cost and scope of work to be performed. Coordinate maintenance of the office including carpet maintenance, security system, air conditioning, plant service, furniture repairs, appliances, office equipment, oxygen tanks, AED units, review and process invoices for these services Purchases and maintains inventory of office supplies and equipment by monitoring inventory and reordering materials before depletion. Determines if supplies should be purchased directly from anapproved vendor or put out to bid. Maintains vendor relationships, processes payments and tracks total spend. Works directly with Location Services Supervisor or Manager to ensure the compliance and implementation of national programs. Assist with New Hire on boarding process. Provide new hire with all necessary office needs. Train new employees on local office policies and use of equipment and systems Provides routine direction and support, as necessary, in one or more of the following areas: Mail services including distribution of mail, UPS, FedEx and other packages, coordination of courier services, researching and resolving any issues with packages that are improperly addressed or packaged, and assisting employees with mailing needs Assisting employees with large photocopy, scanning and binding jobs, ensuring timely completion of submitted jobs Locating and checking out client files, maintenance of client records and documents, ordering files from offsite storage facility and record retention. Maintaining and ordering office supplies Maintaining Location Services budget Visitor management and reception activities ensuring quality customer service Meeting and event coordination to include catering request and receiving orders, conference room coordination, and audio-visual equipment support Required Qualifications: Bachelor's degree in business administration or related field preferred. 2-3 years' experience in a related field or area Intermediate Microsoft Office skills Ability to respond positively to changing circumstances, seek and implement change to drive business improvement andserve as a model of the change Work collaboratively with Location ServicesSupervisor/Manager to providesupport across the enterpriseparticularly during peak time Able to lift up to 40 lbs. Must be punctual and able to adapt to changing schedules.

Optimization in branch-related repair & maintenance work. Sourcing of cost-effective vendors for day to day work for office maintenance. Monitoring & controlling cost in stationery, printer cartridges, the Guest house at the local level. Required Candidate profile Must handle 20+ Branches in the south 5+ years of exp in Admin and Facility management role, stakeholder management skills. Willing to travel within Chennai for Branch visits and admin activities

Helper activities , Office boy, Office related work

Responsibilities: Assist with office maintenance Maintain cleanliness & organization Provide exceptional client service Perform pantry duties Handle deliveries and buying stuff Know how to drive a car

Responsibilities: Assist with office maintenance Maintain cleanliness & organization Provide exceptional client service Perform pantry duties Handle deliveries and buying stuff Know how to drive a car

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you ve got deep experience in commercial real estate, skilled trades or technology, or you re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Assistant Facilities Manager Integrated Facilities Management - Corporate Solutions (region/country) What this job involves: To provide comprehensive facility and contract management for Client, with a focus on continuous improvement. To achieve financial and other targets established by the Campus Manager Achievement of the Key Performance Indicators and Service Level Agreement targets. Ensure vendor management on services and KPI is monitored and tracked. Bring innovation as part of the work culture to have process improvement from time to time. Ensure highest level of hygiene is maintained as part of the office maintenance. Keep Human experience as focus to bring in the best customer experience and satisfaction. Managing all outsourced service contracts and JLL personnel, including inspections and quality service delivery - this includes all cleaning functions// Pantry services/ Mail room. Develop and implement building procedures and performance measures to ensure accuracy of work methods and reliability of system. Ensuring adequate supply of materials and service for the smooth operational efficiency. Routinely Inspect all contracted services to ensure performance measures are being maintained. Ensure Helpdesk service requests are attended to in time and Corrigo tool updated for ticket closure. Effectively manage the mailroom services to ensure an on time deliverable system. Manage and ensure regular training to the campus staff to improve efficiency in work. Achieve client satisfaction to Client expectations. Actively seek to train subordinates in all aspects of the non- technical services. Actively collaborate to ensure we multi skill all JLL staff to increase flexibility and job satisfaction. Daily/Weekly reports are shared with FM on time Contribute to the Monthly Management Report to client and other reports as required. Manage service contracts, including inspections and quality management of service delivery of the vendors Support preparing BOQ for any procurement activity related to soft services. Organize vendor meetings and assess the vendor score card Participate in Emergency Evacuation procedures including crisis management and business continuity. Manage all EHS related activities and actively participate in Health and Safety reviews. Pro-actively develop and manage client / business unit relationships ensuring that the expected service levels are achieved. Lead by example and groom the team in achieving maximum client satisfaction level Refer for Key Performance Measures as mentioned below Ensure safety at workplace while coordinating for various vendor related activities including cleaning activities. Work scheduling, execution and administration: Delivery 99% of reactive work completion within the SLA timelines Ensure 52-week cleaning calendar is maintained for cleaning activities and tracked for better cleaning standards Leading on-site operations Are you a pro at giving on-site support Working with a team, you ll oversee the day-to-day client activities for the assigned property or facility. You ll also implement building procedures and performance measures and ensure that they are maintained at all times. Likewise, you ll boost on-site operations by promoting best practices and creating better processes. This job will also entail the question How do I ensure the safety of my colleagues You will do this by promoting adherence to health and safety standards. Winning our clients trust As the facilities manager, you ll be working frequently with clients, so you ll need to build strong relationships with them. Likewise, you ll need to be proactive and engaging; and make sure that the clients expectations are met each and every time. You will also be the go-to person for any facilities-related concerns. Keeping an eye on budget and contracts Do you have a solid background in finance management As the person in charge, you will take care of the site s financial operations. Also part of your job is to coordinate with vendors and suppliers, and make sure that they deliver quality work practices according to the contract, and at the right cost. Promoting teamwork across the board At JLL, we strongly believe that teamwork is the secret behind every successful company. Do you share our thoughts If so, then you are what we re looking for. In this role, you will support our people s growth and development through effective training and coaching sessions. Likewise, you ll promote a culture that upholds the I am JLL core behaviours and fosters teamwork, cooperation and performance excellence. Also part of your job is to ensure that the team is constantly motivated, and that trust and work ethics prevail among members. Sound like you To apply, you need to be: Competent and goal-driven Do you have three to five years experience of managing a property If so, you will be a perfect fit for the role. Likewise, an experience in managing commercial contracts and budgets may just help you land this job. You ll also need to be a goal-oriented individual who s an ace in health and safety requirements, vendor management and property technical systems management Organised and analytical We re looking for a self-motivated and quick-thinking facilities manager who can solve problems using quantitative methods and holistic approaches. Likewise, we re on the lookout for well-organised leaders who plan tasks in advance and constantly stay ahead of deadlines. Engaging and professional A passion for excellence is what makes a great facilities manager. We ll need someone who can do more than the bare minimum to meet our clients expectations. In this role, you ll also be working with different kinds of people, so you ll need to be an expert in handling them professionally. Likewise, you ll need to effectively manage, train and inspire the team to always do better. You ll also need to take the time to listen to your people to create better work impact.

Key Responsibilities: Human Resources: Assist in recruitment activities: screening resumes, scheduling interviews, and maintaining candidate records. Support onboarding and orientation processes for new employees. Maintain employee data and records accurately in HR systems. Help manage attendance, leave records, and monthly reports. Coordinate employee engagement activities and events. Assist in maintaining and communicating HR policies and procedures. Administration: Handle general office administration tasks. Manage office supplies, maintenance, and vendor coordination. Help ensure compliance with company rules and safety policies. Coordinate with departments for daily operational support. Required Skills: Good communication and interpersonal skills. Basic understanding of HR functions and admin processes. Proficiency in MS Office (Excel, Word, Outlook). Good organizational and time management abilities. Positive attitude and willingness to learn. Eligibility: Graduate in any stream (preferably BBA, B.Com, BA, or similar). Candidates must be based in Baroda or willing to relocate. Immediate joiners preferred.

Manage the recruitment process for Head Office, Factories, and Sales positions across Pan India. Conduct initial screenings, interviews, and coordinate with candidates throughout the hiring process. Prepare employment letters and facilitate joining formalities. Oversee leave and attendance management across all locations. Process payroll through HRMS system for Head Office, Factories, and Sales teams nationwide. Ensure compliance with statutory regulations such as PF, ESIC, etc., for Vasai Factory. Handle employee grievances & employee engagement programs. Foster positive relationships between employees and management to enhance employee satisfaction and retention. Liaise with vendors for the procurement of ID cards, visiting cards, office stationery, etc. Manage entry and exit formalities for employees, including full and final settlement processes. Candidate Profile Minimum 3 years relevant experience. Excellent analytical, problem-solving, and decision-making skills. Strong leadership and team management abilities. Effective communication and interpersonal skills. Ability to work under pressure and manage multiple tasks simultaneously

Drive staff/management and deliver documents/items as required Maintain the cleanliness of the office and pantry Handle office errands such as bank runs, post office visits, and purchases Ensure vehicle maintenance and timely servicing Required Candidate profile Valid driving license with a clean record Basic knowledge of office etiquette Good communication and time-management skills Previous experience in a similar role is preferred

Key Responsibilities: 1. Maintaining a Clean and Organized Workspace Ensure the office space is neat, organized, and conducive to productivity, including common areas and individual workstations. 2. Pick and Drop of Documents from Client/Vendor Handle the collection and delivery of important documents to clients or vendors in a timely and efficient manner. 3. Submission of Application to Authorities Prepare and submit applications to relevant authorities, ensuring compliance with required procedures and deadlines. 4. Office Support Assist with general office tasks, such as setting up meetings, organizing events, and handling day-to-day office operations. 5. Organizing and Maintaining Files and Records Keep files and records organized, both physical and digital, for easy retrieval while ensuring confidentiality and data security. 6. Ordering and Managing Office Supplies Monitor office supply inventory, place orders, and ensure necessary supplies are always available for office use. 7. Maintaining Office Equipment Ensure that office equipment, such as printers and computers, are well-maintained and functional, arranging for repairs when necessary. 8. Providing General Support to Staff Offer administrative assistance to staff, such as answering phones, scheduling meetings, and handling miscellaneous tasks. 9. Making Tea / Coffee ( For Thane Location )

Facility Management: Responsibility for office administration, maintenance, and upkeep of facilities, ensuring a safe and productive work environment. Managing housekeeping staff and making sure of the cleanliness and timely maintenance of office premises and equipment. Managing office facilities including (water, tea, coffee, and related pantry facilities). Managing IT infrastructure facility including internet connectivity, and computer hardware. Management of the storage room and its tidiness. Management of desk allocation to employees. Management of appropriate cooling of office premises. Managing office supplies and maintaining optimum office inventory. Management of asset allocation to employees, its records, and hand-over. Facility management during guest visits and various organization events. Managing office premise security (entry-exit, timely opening, and closing of the office, access to key office areas). Manage and coordinate all activities related to office building (rent and electricity bill payment, agreement renewal, common facilities). Support to HR function: Providing facility admin support for HR function Assist in the onboarding and off-boarding process for employees. Coordinate with HR for employee engagement activities. Vendor management: Ensuring smooth operations of various facility vendors Maintain relationships with various facility suppliers and vendors (Housekeeping, pantry services, electricity, equipment maintenance, etc.) Negotiate contracts and ensure timely delivery of goods and services. Monitor vendor performance and address any issues. Financial administration: Ensure optimum utilization of office administration budget Oversee office expenses and budget management and optimization. Process admin and operations related invoices and manage petty cash. Ensure accurate record-keeping for financial transactions. Documentation & record keeping: Maintaining accurate and up-to-date records and documents related to admin and operations. Handling correspondence, filing systems, and data management. Admin & operations processes: Lead the adoption of IT tools and digital transformation initiatives to streamline operational processes and enhance efficiency. Infrastructure Expansion: Plan and execute infrastructure expansion projects, including office setup, renovations, and relocations. Travel & Visa: Manage travel arrangements, visa processing, and logistics for employees and visitors. Requirements Retired Ex Service Personnel: We welcome applications from retired defense personnel with relevant experience. Desired skills and requirements: Attention to the detailing Very high integrity / morals Willingness to go on the ground and do / get the work done High level of ownership OK with the local travel if needed Passionate about admin role Great with people management Great in negotiation Interested can apply : email : hr2@eaglesoftware.in / 7550186111

Responsibilities: * cleaning & maintaining the full office / godown premises. * Maintain office cleanliness * Assist with clerical tasks as needed * Perform peon activities as required * Housekeeping duties * Pantry services as needed. Over time allowance Health insurance Accidental insurance Annual bonus

About the Role We are looking for a proactive and detail-oriented Administrative Executive to manage administrative operations across three locations from our Gurgaon office and ensure seamless office management. This role requires strong vendor management skills, resource coordination, and the ability to handle dynamic operational challenges in a fast-paced startup environment. Key Responsibilities Manage administrative operations for three locations while working from the Gurgaon office, ensuring smooth processes and alignment. Vendor Management & Negotiation Identify, onboard, and manage vendors for office supplies, maintenance, IT equipment, and other operational needs. Ensure cost-effective solutions, timely service delivery, and maintain strong vendor relationships. Office Operations & Procurement Oversee procurement of office supplies, pantry stock, and infrastructure to maintain a well-equipped workspace. Laptop & IT Asset Coordination Manage the allocation, tracking, and maintenance of office laptops and IT resources. Vendor Payments & Compliance Ensure timely payments, contract renewals, and compliance with company policies for all vendor engagements. Ad-hoc Administrative Tasks Handle additional operational and administrative responsibilities as needed to support smooth business functions. Who You Are Highly organized with the ability to juggle multiple administrative tasks across different office locations. Proactive in identifying operational bottlenecks and implementing efficient solutions with minimal supervision. Strong vendor management, negotiation, and coordination skills to optimize office expenses and service quality. Adaptable to a fast-paced startup environment, ensuring office operations run smoothly despite changing priorities. Excellent communication and interpersonal skills to coordinate effectively across teams and vendors.

About the Role: We are seeking a Proactive Office Administrator to support the smooth functioning of our corporate operations. This role involves overseeing daily office tasks, vendor coordination, procurement, event setup, and cross-departmental support. The ideal candidate is detail-oriented, highly disciplined, and demonstrates a strong sense of ownership and integrity. As an integral part of the administration team, you will ensure that business operations are well-organized and run efficiently in a dynamic work environment. Key Responsibilities: Administrative Operations: Provide end-to-end support in office administration including documentation, procurement, and daily operational tasks. Event & Facility Management: Assist in planning, organizing, and managing events and facility requirements, including logistics and vendor coordination. Procurement & Purchase Oversight: Manage procurement activities, vendor interactions, and timely purchasing of office and project-related supplies. Time Discipline & Professional Conduct: Uphold punctuality, honesty, and a "lead by example" attitude in all work assignments. Cross-functional Collaboration: Coordinate and liaise with internal departments such as HR, IT, Finance, and external vendors for operational needs. MIS & Reporting: Prepare daily, weekly, and monthly reports, including MIS dashboards for department tracking and performance metrics. Vendor & Asset Management: Oversee housekeeping, security, store, and asset management to ensure upkeep and accountability. ERP & Office Tools: Operate office management systems, ERP platforms, and MS Office tools for seamless workflow execution. Communication & Coordination: Act as the point of contact for internal teams and external vendors, maintaining clear and professional communication. Team Assistance & Leadership Support: Support administration team members and provide backup coverage and coordination in absence of peers or leads. Preferred Candidate Profile: Experience: 2 to 7 years in an office administration, operations, or executive assistant role within a corporate setting. Educational Qualification: Bachelors degree in Office Administration, Business Management, or a related field. Secretarial qualifications are a plus. Communication Skills: Strong verbal and written communication skills with the ability to interact confidently with all stakeholders. Organizational Skills: Ability to manage multiple tasks, prioritize work, and maintain high levels of accuracy and follow-through. Leadership & Initiative: Self-motivated with a proactive mindset and capable of taking ownership of tasks independently. Technology Proficiency: Proficient in MS Office Suite (Excel, Word, PowerPoint) and familiar with ERP or office management software. Professional Conduct: Demonstrates high integrity, punctuality, and the ability to lead by example. Multitasking & Adaptability: Comfortable working in a fast-paced environment with flexibility in work hours and responsibilities. Knowledge of Admin Functions: Familiar with housekeeping, security, asset tracking, vendor management, and store handling. Team Orientation: Willing to assist across functions and contribute to team success with a collaborative attitude.

Designation Offered : Admin Executive Experience required : 3 - 5 years Salary Offered: 3.5 LPA - 4.8 LPA CTC Timings : 9AM-5PM or 10AM-6PM (8 hrs Shift) (Mon - Sat.) Education Qualifications: Any Graduate B.A. / BBA / B.sc /B. Com Job Location : Footprints Childcare Pvt. Ltd. Capital Business Park, Sector- 48, Gurugram, Haryana JOB PURPOSE Provide administrative support to ensure efficient operation and upkeep of the offices. Ensure successful accomplishment of a variety of administrative tasks related to centre launch, vendor management, storage and distribution of welcome kits, and event management. KEY ACCOUNTABILITIES Inventory management of and logistics support for welcome-kits and office supplies. Repair, maintenance, and upkeep of office and equipment. Vendor management. Provide administrative, supervisory, and legal formalities related support in Centre-launch process and arrangements of events. Provide miscellaneous administrative support to senior management. DUTIES AND RESPONSIBILITIES Welcoming and Assisting Visitors: Greet and guide visitors, ensuring a positive first impression. Managing Phone Calls: Answer, screen, and direct incoming calls, taking messages when necessary. Administrative Support: Assist with tasks like scheduling, filing, and maintaining office supplies. Data Entry and Record Keeping: Maintain accurate records and perform basic data entry tasks. Mail Handling: Receive, sort, and distribute incoming and outgoing mail. Reception Area Maintenance: Ensure the reception area is tidy, organized, and presentable. Problem Solving: Address minor issues or inquiries, escalating as needed. Customer Service: Provide excellent customer service to both internal and external stakeholders. Collaboration: Work collaboratively with other departments to ensure smooth operations. Ability to build rapport with guests and colleagues, demonstrating professionalism and empathy. Proficient in using office software and equipment, including Microsoft Office Suite. Customer Service Skills: Ability to handle inquiries, address concerns, and resolve issues effectively. Problem-Solving Skills: Ability to identify and resolve issues independently, escalating when necessary. Prepare inspection schedules and conduct periodic inspection of company-operated Centres and Footprints offices to check upkeep of buildings, facilities and equipment. Organize necessary repair and maintenance work as required. Ensure operation of office equipment by completing preventive maintenance requirements. Maintain a list of approved vendors and enlist new vendors as and when needed. Select, negotiate for rates, and award work orders to appropriate vendors. Process vendors invoices for payment. Maintain inventory of Welcome-Kits by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Manage dispatch of Welcome-Kits’ to clients (parents) on Footprints portal. Provide miscellaneous administrative support to directors and senior management. Oversee and supervise the work of junior staff working at the office pantry and warehouse. KNOWLEDGE/SKILLS/ABILITIES Knowledge of office management systems and procedures. Computer Literacy Attention to Detail Planning and organizing skills Interpersonal skills (polished, courteous, professional and patient) Analytical thinking, critical thinking and problem-solving skills Effective communication skills – both oral and written Interested candidates kindly share your cv at bharti.garg@footprintseducation.in

Manage branch office Admin work as per admin SOPs, Maintain Admin task trackers & reports for preventive office maintenance. Cost optimization in branch related repair & maintenance work, stationery, printer cartridges, Guest house & office interior Required Candidate profile Experience in Admin & Facility management role Wiling to travel to the local branches as per Admin requirements. Candidate should have good English communication including in local language

Office desk job, Peon, Photo copy, Document delivery, Cleaning , House keeping, misc work. Responsibilities: Document Management: Photocopying, scanning, and filing documents. Delivering and collecting documents within and outside the office. Organizing and maintaining document storage systems. Office Maintenance: Maintaining cleanliness and orderliness of office areas. Basic housekeeping duties, including cleaning common areas. Ensuring the office is stocked with necessary supplies. General Support: Running errands and performing miscellaneous tasks as assigned. Assisting with basic office equipment maintenance. Providing general support to staff members. Serving beverages, and other basic office hospitality tasks. Administrative Support: Basic data entry. Assisting with mail distribution. Answering basic phone calls and taking messages.

About the Role We are looking for a proactive and detail-oriented Administrative Executive to manage administrative operations across three locations from our Gurgaon office and ensure seamless office management. This role requires strong vendor management skills, resource coordination, and the ability to handle dynamic operational challenges in a fast-paced startup environment. Key Responsibilities Manage administrative operations for three locations while working from the Gurgaon office, ensuring smooth processes and alignment. Vendor Management & Negotiation Identify, onboard, and manage vendors for office supplies, maintenance, IT equipment, and other operational needs. Ensure cost-effective solutions, timely service delivery, and maintain strong vendor relationships. Office Operations & Procurement Oversee procurement of office supplies, pantry stock, and infrastructure to maintain a well-equipped workspace. Laptop & IT Asset Coordination Manage the allocation, tracking, and maintenance of office laptops and IT resources. Vendor Payments & Compliance Ensure timely payments, contract renewals, and compliance with company policies for all vendor engagements. Ad-hoc Administrative Tasks Handle additional operational and administrative responsibilities as needed to support smooth business functions. Who You Are Highly organized with the ability to juggle multiple administrative tasks across different office locations. Proactive in identifying operational bottlenecks and implementing efficient solutions with minimal supervision. Strong vendor management, negotiation, and coordination skills to optimize office expenses and service quality. Adaptable to a fast-paced startup environment, ensuring office operations run smoothly despite changing priorities. Excellent communication and interpersonal skills to coordinate effectively across teams and vendors.

Role & responsibilities Data Management: Handling data entry, maintaining records, and ensuring accuracy. Documentation & Filing: Organizing office documentation and managing filing systems. Coordination: Working with the front office team to streamline administrative functions. Reporting: Preparing regular reports and summaries as required. Confidentiality & Security: Maintaining the security of sensitive information Scheduling & Meetings: Assisting in scheduling and coordinating appointments. Inventory & Procurement: Supporting inventory management and procurement processes. Skills Organizational Skills: Ability to manage multiple tasks, maintain records, and ensure smooth workflow. Attention to Detail: Accuracy in data entry, documentation, and compliance with company policies. Communication Skills: Clear and professional interaction with internal teams and external stakeholders. Technical Proficiency: Familiarity with office software (MS Office, CRM systems) and digital tools. Problem-Solving Abilities: Capability to address operational challenges and streamline processes. Time Management: Prioritizing tasks effectively to meet deadlines and maintain efficiency. Confidentiality & Security Awareness: Handling sensitive information with discretion and compliance.

(Hindi English MUST) Greeting visitors Managing security and telecommunications systems Handling queries and complaints via phone, email and general correspondence Transferring calls as necessary Taking and ensuring messages are passed to the appropriate staff member in time Managing meeting room availability Receiving, sorting, distributing and dispatching daily mail Preparing vouchers Handling transcription, printing, photocopying and faxing Recording and maintaining office expenses Handling travel arrangements Coordinating internal and external events Managing office inventory such as stationery, equipment and furniture Overseeing office services like cleaners and maintenance service providers Assisting the HR team with recruitment, onboarding and termination processes Maintaining safety and hygiene standards of the reception area.