Accounts Receivable Executive

Job Description – Accounts Receivable (AR)

Position: Accounts Receivable Executive

Department: Finance & Accounts

Location: Trivandrum

Reports To: Finance Manager / Accounts Manager

Role Overview:

The Accounts Receivable Executive is responsible for managing the company’s incoming payments, ensuring timely collection, maintaining accurate billing records, reconciling accounts, and supporting overall credit control. The role requires strong attention to detail, communication skills, and coordination with internal teams and clients.

Key Responsibilities:

Payment Follow-up & Collection

· Monitor outstanding payments and follow up with clients for timely collection.

· Send reminders via email/phone as per collection cycle.

· Coordinate with the sales/operations team for resolving invoice disputes.

Accounts Reconciliation

· Reconcile customer accounts regularly.

· Track and match incoming payments against invoices.

· Prepare ageing reports of receivables and review overdue accounts.

Credit Control

· Evaluate customer credit limits (as per policy).

· Escalate long-pending or disputed payments to management.

· Maintain documentation for credit approvals.

Reporting & Documentation

· Prepare weekly/monthly AR ageing reports.

· Maintain proper documentation of invoices, receipts, credit notes, and adjustments.

· Assist in internal and external audits.

Coordination & Support

· Work closely with sales, operations, and customer support teams.

· Handle customer queries related to invoices and payments.

· Support in month-end closing activities.

Billing & Invoicing

· Prepare and issue customer invoices accurately and on time.

· Ensure invoices comply with company policies, contracts, and tax requirements.

· Maintain updated billing schedules and records.

Required Skills & Qualifications:

• Bachelor’s degree in Commerce, Accounting, Finance, or related field.
• 1–3 years of experience in Accounts Receivable or similar role (as applicable).
• Strong knowledge of accounting principles and GST compliance.
• Proficiency in MS Excel and accounting software (Tally, SAP, Zoho, etc.).
• Excellent communication and follow-up skills.
• Strong attention to detail and ability to work under deadlines.

Preferred Skills:

• Experience in AR collections.
• Knowledge of reconciliation and financial reporting.
• Ability to handle high-volume billing.

Salary Range: 15000 to 20000

Employment Type: Full-time

Job Types: Full-time, Permanent

Pay: ₹10,093.39 - ₹20,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Work Location: In person