Accounts Payable Associate/Specialist

This role manages the full accounts payable cycle across multiple U.S. locations, ensuring accurate invoice processing, timely payments, and vendor communication. Responsibilities include resolving discrepancies, maintaining records, and supporting process improvements. The position requires strong attention to detail, the ability to handle high volumes, and compliance with internal policies and financial regulations. 

Duties & Responsibilities

• Verify and accurately process invoices for multiple locations across the country. 
• Communicate effectively with vendors, property managers, accounting teams, and procurement staff to ensure timely invoice approvals and payments. 
• Identify opportunities to enhance efficiency and optimise the accounts payable process through automation, software improvements, or procedural refinements. 
• Investigate and resolve discrepancies in invoices, payments, and vendor accounts by working closely with internal teams and vendors. 
• Maintain accurate records of invoices, receipts, and payment transactions for auditing and reference purposes. Assist in preparing expense reports and support departments with inquiries related to expenses. 
• Ensure compliance with financial regulations and internal policies governing accounts payable processes, generating reports as needed for management and auditors. 
• Prior experience in Ramp and NetSuite is preferred but not mandatory; the ability to learn new tools quickly is essential. 
  

Requirements

• A bachelor's degree in accounting, Finance, or a related field is mandatory. 
• 2-5 years of experience in the Accounts Payable role. 
• Ability to manage high invoice volumes and adapt to peak workload periods. 
• Strong analytical skills and attention to detail. 
• Familiarity with U.S. GAAP (General Accounting). 
• Excellent communication and interpersonal skills. 
• Ability to prioritise tasks effectively and collaborate in a team environment.