Accounts & Administrator

Purpose of the Position

The Accounts and Administration Officer is a member of the Operations team and is responsible for managing the company’s financial processes and operations, which include reviewing and reconciling accounts, budgeting, invoicing, inventory control, managing the flow of petty cash, and bookkeeping.

Tasked with managing and tracking incomings and outgoings, the duties of an Accounts Administration Officer may extend to assisting companies with internal operational accounting duties such as payroll, taxes, and management of assets. The role will also be required to update accounting databases and report any financial discrepancies to management.

To ensure success as an Accounts and Administration Officer, you will possess financial acumen and attention to detail.

Organisational Unit Function

• Financial planning, budgeting, bookkeeping.
• Reporting weekly on weekly, monthly quarterly, year to date financial tracking – P&L, income, expenses, accounts owing etc.
• Cost analysis and review
• Cash and banking management
• Payroll and payroll management
• Handling Company and Personal Accounting, GST, TDS, IT, Banking & Other Administrative Work
• Invoicing and client contract managing
• Responsible for existing/new account management
• All accounting activities up to finalization
• Ownership of the accounts payable function of the business; liaising with suppliers, raising PO’s and following up on payments with our Operations team
• Point of contact for all facilities requests, liaising with building management and managing vendors while ensuring compliance and safety standards are met
• Manage procurement and asset management whilst facilitating allocation and returns of equipment ensuring our team has the equipment to do their best work
• Oversee office resources and keep on top of office supplies to always promote a great office environment for all
• Procure office-related incidentals, e.g., janitorial, stationery, merchandise
• Tracking and ensuring regular and up to date company compliances with regulatory bodies
• Filing and documentation of company-related matters such as maintaining board meeting minutes folders, regulatory filing registers and folders etc.