Timewriting Administrator

Job Description

The role has responsibility for time writing administration relating to all employees and contractor, managing the accurate and timely recording of time sheets required for payment, costing and billing. The post holder will operate to company deadlines within all global and local accounting policies and to best practice wherever possible. The role will provide assistance to all employees and intercompany functions by using a high level of process knowledge to answer queries received via Everything People. The role will have responsibility for reconciling absence across multiple countries processed by the Delhi FSC Co-ordinate the weekly input of timecards ensuring they are submitted and approved within the agreed timetable Set up new employees in time writing system and provide account details where appropriate Advise new employees of the timewriting process and deadlines Audit Timecard entries to ensure compliance with timewriting guidelines, highlighting errors and anomalies to the Team Lead Respond to requests and queries received through the Everything People call management tool in a timely manner Update Timecard approvers within the Timewriting system when advised Add/Maintain booking allocations within the Timewriting system to assign employees to required projects and tasks Use missing timecard reports to contact personnel who have not submitted or approved timecards within the published timetable Input time for any individuals unable to access the system i.e. working on remote location or on long term absence Prepare and distribute check reports to assist project time writers Assist the project time writers with all aspects of time writing administration Amend incorrect timecards when required and re-allocate time when instructed by an A10 Investigate differences on the OTL/HR absence report making timecard changes when required Provide regular and ad-hoc time related reports as required Run the OTL to absence interface process in accordance with regional payroll timetables Investigate all errors and warnings on the exceptions and reconciliation reports Engage with key stakeholders to establish the correct entry is applied in all related systems Update Gateway absence and/or OTL to ensure correct absence is shown in both systems Provide data/information for KPI s as required Ensure on-going communications with all Internal and external clients is positive and consistent with core values Participate in staff development and training programmes Provide information or describe process where necessary for internal, external and client auditors Actively participate in process workshops to help identify potential improvements, opportunities and/or risks associated with the Time writing processes Assist with documenting all time writing processes and timetables Any other duties reasonable requested by Line Manager