Tendering Manager

Role & responsibilities

Key Highlights:

1. Enlisting the company with major procurement bodies and large establishments, including: • Large Govt Establishments, • PSUs, Railways, and State Electricity Boards • Steel plants, ordnance factories, and heavy engineering industries • Large-scale manufacturing units and industrial project contractors

2. Generating enquiries and purchase orders from large buyers and key procurement bodies

3. Handling all pre & post tender documentation and compliance, ensuring accuracy and submission in writing

4. Ensuring payout, documentation cost, and bid funds are submitted in advance

5. Compiling and submitting the last five years financials and product portfolios of participating companies, including decision-making rationale of previous orders Key Responsibilities: Tender Management • Preparation, scanning, and uploading of tender documents on e-portals (GeM, SEBs, etc.) • Thorough review of eligibility, technical specs, and commercial conditions • Drafting official correspondence, bid proposals, and order follow-ups as per superior guidance • Timely submission of PQ documents, price bids, BOQs, vendor registrations, and post tender clarifications Internal & External Coordination • Liaising with sales, factory, accounts, logistics, and legal teams for seamless bid submissions • Coordination with vendors for rate negotiations and document collection • Aligning with factory teams for inspection and dispatch readiness • Ensuring logistics and transport arrangements as per tender schedules Client Interaction & Execution • Attending pre-bid meetings, managing queries, and building rapport with procurement authorities • Handling post-award documentation, dispatch coordination, and payment follow-ups • Maintaining regular communication with consultants, EPC contractors, and clients Documentation & MIS • Maintain records of all tenders submitted with win/loss analysis • Submit timely MIS and strategic input reports to management • Ensure sensitive information is handled confidentially and professionally Key Skills and Competencies • In-depth understanding of government procurement frameworks • Knowledge of tender documentation such as PQs, techno-commercial bids, BGs, and compliance checklists • Strong project and time management skills to handle multiple tenders simultaneously • Excellent communication and interpersonal skills for stakeholder engagement • Competency in commercial negotiation and contract handling • Familiarity with SAP/ERP systems is preferred • Proficiency in MS Office (Excel, Word, PowerPoint) for bid documentation and reporting Other Requirements • Willingness to travel for inspections, pre-bid meetings, or client site visits • High level of ownership and accountability role requires independence and initiative • Candidates with prior experience in transformer oils, lubricants, or power distribution equipment will be given preference • Must have a stable and recent track record in tendering/sales role

Preferred candidate profile

812 years of experience in tender sales or institutional sales • Reference to hands-on experience with government tenders in the power sector or electrical product sectors • Prior exposure to transformer oil, lubricants, or EPC-led supply contracts will be an added advantage.

Interested candidates whatsapp on 8655954873 or mail at hrta@columbiapetro.com.

Note : Its a 6 day working - Monday - Saturday