Tender Executive

This role focuses on managing the complete lifecycle of government tenders, including tender identification, documentation, bid preparation, and submission. It requires coordination across departments and adherence to procurement norms and timelines.

Key Responsibilities:

1.Tender Search & Identification:

• Monitor government portals like:
• Central Public Procurement Portal (CPP)
• State eProcurement portals
• World Bank/ ADB Websites
• Identify relevant tenders based on companys interest
• Prepare Pre-bid Queries
• Coordinate and Attend Pre-bid meetings if required.

2.Tender Documentation:

• Download and study RFP (Request for Proposal)
• Prepare and organize documents like:
• Company registration certificates
• Prepare response documents as per the Qualification and Technical Evaluation criteria
• Contribute to preparing Curriculum vitae and Technical Proposal
• Mapping the Past work experience & performance certificates

3. Bid Preparation & Submission:

• Coordinate with departments (technical, finance, legal) to compile required inputs
• Preparing Cost Estimation and Fill out BOQs (Bill of Quantities) or pricing formats.
• Upload tenders on portals or prepare offline submissions

4. Post Bid Activities:

• Coordinate for Technical and Financial bid opening
• Coordinate for Technical Presentation if any.
• EMD Refund request and Closure of the bid

5.Compliance & Record Keeping:

• Maintain bid logs, tender trackers, and submitted documentation
• Post bid Win-Loss Analysis

Skills & Knowledge Required:

• Hands-on experience with GeM, CPP Portal, or state tenders, ABD and World Bank.
• Understanding of government procurement norms and procedures
• Proficiency in MS Office (especially Excel, Word & Adobe)
• Excellent time management & document handling skills
• Communication skills for coordinating with government departments and internal teams

Preferred Qualifications:

• Graduation in Engineering is preferred
• Experience: 01 years in tendering/procurement roles