Tender Bid Executive / Account Executive

Role & responsibilities

Tender & Bid Management

• Search, review, and track tenders on GeM, CPPP, e-procurement portals, and OEM sites.
  
• Prepare and submit technical and financial bids as per tender terms and compliance formats.
  
• Coordinate with OEMs, suppliers, and internal teams for quotations, BoQs, datasheets, and authorization letters.
  
• Ensure all tender documentation (EMD, BG, certificates, declarations, profiles) is accurate and up to date.
  
• Monitor tender status, corrigendum, bid openings, and coordinate during technical/commercial evaluations.
  

Accounts & Finance

• Handle day-to-day accounting entries in

  Tally ERP

  including sales, purchase, receipts, payments, and journals.
• Maintain accounts payable and receivable, follow up on payments, and update ledger reconciliations.
  
• Prepare sales invoices, purchase orders, credit notes, and maintain proper filing of financial documents.
  

GST & Taxation

• Prepare and file

  GST returns (GSTR-1, GSTR-3B, reconciliation)

  on time.
• Manage GST input/output records and ensure proper compliance with taxation rules.
  
• Assist in TDS/TCS calculations, entries, and return filing.
  
• Maintain vendor-wise GST documentation, and coordinate during audits or assessments.
  

Commercial & Back-Office Support

• Prepare commercial offers, cost sheets, price comparisons, and customer quotations.
  
• Maintain tender MIS, sales reports, and documentation for audits and internal reviews.
  
• Liaise with purchase, logistics, and finance teams for dispatch, billing, and order processing.
  
• Support management with data preparation, letters, official documents, and correspondence.
  

Preferred candidate profile

• Qualification:

  Graduate or Post-Graduate in Commerce (B.Com / M.Com), Business Administration, or related field.

• Experience:

  14 years of experience in

  Tendering, Bid Management, Documentation, Accounts, GST, Tally, and Billing

  . Experience in Government e-Marketplace (GeM) and e-procurement portals will be preferred.

• Technical Skills:

• Proficiency in

  Tally ERP

  , MS Excel, MS Word, and PDF tools.
• Strong knowledge of

  GST, TDS, Billing, Invoicing, and Vendor Registration

  .
• Ability to prepare

  Tender Documents, Financial Bids, Price Quotations, and BOQ

  .
• Familiarity with government tender portals (CPP, GeM, State e-tender portals).
  

• Professional Skills:

• Excellent verbal & written communication skills.
  
• Strong analytical, numerical, and documentation skills.
  
• Ability to coordinate with clients, OEMs, vendors, and internal teams.
  
• Detail-oriented, deadline-driven, and capable of handling multiple tasks.
  

• Personal Attributes:

• Highly organized and disciplined in maintaining records.
  
• Positive attitude with a willingness to learn new tools & processes.
  
• Team player with the ability to work independently when required.
  
• Strong ethical conduct and confidentiality with financial data.
  

• Other Requirements:

• Candidates from IT / Networking / Infrastructure domain will be an added advantage.
  
• Preference for candidates with prior exposure to tendering in government projects.