Tender and Exports Specialist

Role Summary:

Tender and Exports Specialist

commercial acumen, regulatory understanding, and operational precision

Role & responsibilities

1. Tender Management

• Identify and track relevant

  government, institutional, and academic tenders

  via

  GeM

  ,

  E-procurement portals

  , and

  university procurement channels (state / central/autonomous) for India.

• Scout for tenders across Asia, Africa, and Europe for the Virtual Human Dissection Table through subscribed tender portals.
• Analyse tender documents to ensure compliance with eligibility, specifications, and submission requirements.
• Coordinate with technical, finance, and operations teams to prepare

  accurate and competitive bids

  .
• Prepare all required tender documentation:

  technical specifications, brochures, compliance sheets, pricing formats, and certifications

  (CE, ISO, etc.).
• Submit bids within deadlines, manage EMD/BG processes, and handle any post-bid clarifications.
• Maintain a comprehensive

  tender tracking system

  for pipeline visibility, success ratios, and competitor intelligence.
• Keep a track record of accounts receivable/refundable EMDs
• Maintain and track won tenders validity for CMC/AMC, preventive maintenance and flag upcoming deadlines.
• Maintain trackers for all the documentation needed for tender participation, with its date of renewal. Flag near expiration documentation and facilitate renewals.
• Maintain a centralised repository of all submitted proposals, tender results, and award status.

2. Proposal Management (Excluding USA):

• Prepare comprehensive technical and commercial proposals for government, institutional, and private clients.
• Manage a centralised communication forum to communicate price quotes and proposals to various institutions.

3. Pricing management

• Monitor and track price parity client wise / country wise for both government and private clients.
• Manage competitive pricing information tender wise / institution wise.
• active bids, shipments, and pending payments.

Qualifications and Experience:

• Bachelor's degree in

  Business, Commerce, Life Sciences, or Engineering

  .
• MBA or PG Diploma in

  International Business / Supply Chain / Healthcare Management

  preferred.

• 3-6 years

  of experience in

  tender management and export operations

  within

  medical devices / medical simulation / healthcare technology

  .
• Strong understanding of

  GeM procurement

  ,

  university tenders

  , and

  export documentation

  .
• Familiarity with INCOTERMS, HS codes, and country-specific import/export requirements.
• Excellent communication and coordination skills, with proficiency in

  MS Office

  and

  ERP tools (SAP/Tally)

  .

Key Competencies:

• Attention to detail and strong documentation control.
• Ability to interpret and respond to complex technical tender requirements.
• Sound knowledge of logistics and export compliance.
• Strong follow-up, organisational, and problem-solving skills.
• Collaborative approach to work with internal and external stakeholders across regions.

Success Metrics:

• Accuracy and timeliness of tender submissions.
• Tender success ratio (win rate).
• On-time and compliant export deliveries.
• Distributor and institutional client satisfaction.
• Zero compliance or documentation errors.