Sr Executive - Administration

Your Tasks

Administrative & Executive Support

• Manage the secretariat, supporting two managers simultaneously to ensure seamless office organization.
• Assist and relieve managers in daily tasks, including creating and revising agendas, preparing presentations, and compiling business documents.
• Manage executive email inboxes, track important topics, follow up on key issues, and independently handle selected tasks.
• Handle calendar and appointment management for executive leadership.
  

Meeting & Event Coordination

• Prepare and follow up on meetings, discussions, and multi-day management meetings, ensuring all necessary materials and logistics are in place.
• Organize and coordinate internal and external meetings to ensure smooth execution.
• Independently plan and manage corporate events.
  

Travel Management

• Plan, book, and organize domestic and international business trips.
• Handle post-trip activities such as preparing travel expense reports and follow-ups.
  

Project Coordination

• Create and edit presentations, reports, and business documents.
• Support cross-departmental collaboration on special topics and internal sustainability projects.
  

Communication & Stakeholder Management

• Act as a point of contact for business partners, clients, and internal teams globally.
• Handle professional correspondence in English.
  

Your Qualifications

• Proven experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator, preferably supporting executive leadership.
• Strong organizational and multitasking skills with keen attention to detail.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other digital tools.
• Excellent written and verbal communication skills in English.
• Ability to work independently, manage confidential information, and prioritize tasks efficiently.
• Experience with project coordination.
• Bachelor’s degree in Business Administration, Management, or a related field is preferred.