Site Support Specialist

The Site Support Specialist – Admin Assistant plays a key role in ensuring smooth day-to-day operations at the site by providing administrative and logistical support. This role involves coordinating office activities, supporting site leadership, and maintaining a productive and organized work environment.

Administrative Support:

• Manage calendars, schedule meetings, and coordinate appointments for site leadership.
• Prepare reports, presentations, and correspondence as needed.
• Handle incoming calls, emails, and other communications professionally.

Site Operations:

• Oversee office supplies inventory and place orders as required.
• Coordinate with vendors and service providers for facility maintenance and office needs.
• Support onboarding and offboarding processes for site employees.

Event & Meeting Coordination:

• Organize site-level meetings, town halls, and employee engagement activities.
• Arrange logistics for internal and external visitors, including travel and accommodation.

Documentation & Compliance:

• Maintain accurate records and documentation related to site operations.
• Ensure compliance with company policies and procedures.

Employee Support:

• Act as a point of contact for employee queries related to site facilities and admin services.
• Support HR team with site-specific tasks when needed.

• Bachelor’s degree or equivalent experience in administration or related field.
• 2+ years of experience in administrative or site support roles.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to work independently and handle confidential information with discretion.

• Experience in a corporate or multi-site environment.
• Familiarity with office management systems and procedures.
• Basic understanding of HR or IT processes is a plus.