Senior Manager - Administration & Facility

Overview

The Sr. Manager Administration & Facility will lead and streamline administrative and facility operations across all VBF high-performance environments. This includes athlete hostels, training centres, sports venues, accommodation units, offices, and event sites. The role is central to ensuring a professional, athlete-centric, safe, and operationally efficient ecosystem that supports VBF’s sporting outcomes and community programmes.

Key Responsibilities

A. Administration Management

• Oversee end-to-end administration across training centres, hostels, sports facilities, residential units, and offices.
• Develop and enforce sport-specific admin SOPs, protocols, and operational standards.
• Manage asset inventory, equipment tracking, consumables, office supplies, and procurement coordination.
• Ensure documentation, records, certifications, and compliance with VBF guidelines.
• Oversee transport, travel, and logistics support for staff, athletes, coaches, and visiting officials.

B. Facility & Athlete Accommodation Management

• Ensure smooth daily operations of athlete hostels, staff quarters, guest accommodation, and sports residential units.
• Maintain high standards of cleanliness, discipline, and safety aligned with high-performance sport environments.
• Conduct regular inspections to ensure readiness of training spaces, recovery areas, common zones, and living facilities.
• Coordinate with maintenance providers for timely repairs and upkeep.
• Implement preventive checks, emergency response protocols, and incident reporting systems.
• Oversee space allocation, seating plans, and infrastructure setup during camps and tournaments.

C. Vendor & Contract Management

• Manage vendors for housekeeping, security, catering, laundry, transport, events, and facility services.
• Lead contract negotiations and performance reviews.
• Ensure service quality, hygiene norms, and SLA adherence.

D. Compliance, Safety & Sport Operational Readiness

• Ensure statutory and safety compliance across facilities.
• Oversee access control, CCTV, fire safety, and emergency preparedness.
• Conduct safety audits and readiness checks before events or camps.

E. Team Leadership

• Lead Admin, Facility and Logistics teams.
• Monitor discipline, routines, and standards inside hostels.
• Drive training, development, and a service-oriented culture.

F. Stakeholder Coordination

• Coordinate with HR, Finance, Sports Science, Coaching, Operations, and external authorities.
• Support new site development and expansion projects.

G. Travel, Camps & Logistics

• Oversee Travel Desk operations for athletes, coaches, staff, and visitors.
• Manage travel bookings for competitions, camps, and events.
• Maintain itineraries, approvals, and documentation.
• Coordinate logistics for tournaments, high-performance testing, and equipment movement.

Qualifications & Experience

• Graduate/Post-Graduate in Sports Management, Administration, or related fields.
• Minimum 7 years of experience in administration, facility management, or sports operations with sports hostels, training centres, or athlete management preferred.

Key Skills & Competencies

• leadership and team management skills.
• High operational discipline with athlete-first mindset.
• Strong administrative and organisational skills.