Administration Manager

The Administration Manager will be responsible for overseeing and streamlining the foundations day-to-day administrative operations and facility management across all its sites. This includes managing office operations, upkeep of physical infrastructure, vendor coordination, security, transport logistics, housekeeping, and ensuring compliance with health, safety, and statutory norms.

Key Responsibilities

Office Administration

• Ensure smooth functioning of administrative tasks at the head office and sports centre(s).
• Manage day-to-day office needs such as supplies, utilities, documentation, and communication.
• Supervise administrative staff including front desk, office boys, and support staff.
• Maintain physical and digital records of contracts, approvals, and internal documentation.
• Support onboarding logistics for new staff, guests, and visiting coaches.

Facility Management

• Oversee upkeep and maintenance of sports infrastructure, hostels, common areas, and utilities.
• Ensure functioning of essential services electricity, plumbing, water supply, internet, and cleanliness.
• Plan and coordinate preventive maintenance schedules for equipment and building systems.
• Liaise with facility vendors, service contractors, and AMC providers.
• Ensure facility readiness during events, camps, and special visits.

Asset & Inventory Management

• Maintain up-to-date asset register and monitor usage of key office/sports equipment.
• Oversee procurement and inventory control for administrative and facility-related consumables.
• Monitor AMC contracts, warranties, and ensure timely renewals and audits.

Compliance, Safety & Security

• Ensure administrative and facility-related compliance with relevant local/state regulations.
• Supervise security staff and systems; manage access control and visitor protocols.
• Implement workplace safety and emergency response protocols.

Key Requirements

• Education

  : Graduate (Bachelors degree mandatory); preference for candidates with PG/Diploma in Admin or Facility Management.

• Experience

  : 7-10 years of relevant experience in office/facility administration; experience in sports, education, or non-profit sectors is a plus.

• Skills

  :
• Strong organizational and vendor management skills
• Basic understanding of facility engineering & maintenance standards
• Proficient in MS Office and facility tracking systems
• Excellent people management and problem-solving skills