Senior Executive /Assistant Manager

Job Title

Payroll & HR Compliance

Job Summary

Manage end to end payroll and attendance processes for our pharmaceutical operations, ensuring full compliance with PF, ESIC, and all HR statutory requirements. Oversee HR audits, maintain accurate employee records, and support HR operations across the organization.

Core Responsibilities

1. Payroll Processing

• Carry out monthly payroll, including calculation of basic, DA, allowances, deductions, overtime, arrears, and bonus.
• Prepare bank transfer files and distribute pay slips.
• Ensure accurate deductions for PF

2. Attendance & Leave Management

• Oversee daily attendance tracking through HRMS/time clock systems.
• Maintain shift schedules, leave records, LOP calculation, OT logs, and attendance registers .
• Integrate attendance data into payroll with precision.

3. Statutory & Compliance Duties

• Register new hires under ESIC & PF within mandatory timelines; generate UANs, ESIC IP numbers, and maintain KYC.
• Ensure timely PF and ESIC payments; follow up on any discrepancies
• Administer related statutory compliance (PT, LWF, TDS, gratuity, bonus, maternity benefits)

4. HR Audits & Documentation

• Maintain complete HR records: attendance, payroll, statutory registers.
• Conduct periodic internal HR audits to ensure process integrity and act promptly on gaps.
• Prepare audit/compliance reports for management and statutory bodies.

5. Employee Coordination

• Handle payroll and attendance queries; resolve discrepancies.
• Liaise with EPFO/ESIC officials during inspections or on issue resolution.

Qualifications & Skills

Must Have:

• Graduate /MBA HR, Commerce, or related.
• 2–5 years’ experience in full-cycle payroll & compliance, ideally in pharma or manufacturing.
• Strong expertise in PF, ESIC laws, filing/challans/returns
• Proficiency with HRMS/payroll tools and MS Excel (pivot tables, VLOOKUP).
• Excellent analytical skills, attention to detail, and deadline orientation.
• Solid communication skills—capable of dealing with employees and statutory authorities.
• Integrity and discretion handling confidential HR data.

Preferred:

• Experience in pharma, manufacturing, or regulated sectors.
• Familiarity with Gratuity, Bonus Act, PT and TDS processes.

Tools & Systems

• HRMS & payroll software
• Excel for calculations, reconciliations, and reporting
• EPFO & ESIC online portals