Secretary/Office Assistant

As a Junior Office Executive reporting to the CEO, you will hold an entry-level position within the organization while having significant responsibilities that involve direct interaction with senior leadership. Your primary focus will be on providing administrative, clerical, and organizational support to ensure the smooth functioning of the CEO's daily activities. Below are the key tasks and responsibilities you will handle in this role: **Responsibilities:** **Administrative Support:** - Schedule and coordinate meetings for the CEO, including agenda preparation, material organization, and minute-taking. - Manage the CEO's calendar to ensure punctuality for appointments and meetings. - Prepare and handle correspondence, emails, and documents on behalf of the CEO. **Communication Liaison:** - Serve as a primary point of contact for internal and external stakeholders engaging with the CEO. - Manage phone calls and inquiries for the CEO, directing them to the appropriate recipients. **Document Management:** - Organize and maintain files and records for easy access, ensuring the security of sensitive information. - Assist in creating reports, presentations, and other documents required for meetings or decision-making processes. **Meeting and Event Coordination:** - Assist in arranging internal and external events, conferences, or board meetings involving the CEO. - Manage logistics for events attended or hosted by the CEO. **Office Management:** - Ensure the CEO's office is well-equipped with necessary supplies and maintain a clean workspace. - Support general office operations by liaising with departments like IT or HR for office-related matters. **Confidentiality and Discretion:** - Handle confidential information with professionalism, safeguarding private matters concerning the CEO and the organization. **Research and Data Compilation:** - Gather and prepare information as requested by the CEO, including market research, company data, or competitor analysis. **Travel Arrangements:** - Organize and coordinate travel arrangements for the CEO, including flights, accommodations, and itineraries. **Required Skills:** - Strong verbal and written communication skills for effective interaction with senior leaders and external partners. - Excellent organization and time management abilities to prioritize tasks efficiently. - Problem-solving skills to address issues promptly, especially during unexpected changes in priorities. - Attention to detail in scheduling, communication, and document preparation. - Uphold confidentiality and professionalism due to the sensitive nature of information handled. This is a full-time position with benefits including health insurance. The work schedule is during the day shift, and a Bachelor's degree is preferred. The role requires in-person work at the designated location.,