Job
Description
•Executive Support: oManage the Founder’s calendar, schedule appointments, and ensure timely coordination for internal and external meetings. oHandle all incoming correspondence (calls, emails, messages) and prioritize based on urgency. oCoordinate travel arrangements, accommodations, and itineraries for the Founder’s business trips. oPrepare and review briefing materials, reports, presentations, and other documents for the Founder’s meetings and engagements. •Communication & Liaison: oServe as the point of contact between the Founder and key stakeholders (executives, clients, investors, partners, etc.). oRepresent the Founder in meetings when necessary, ensuring clear communication of messages, feedback, and instructions. oDraft and edit correspondence, memos, and reports on behalf of the Founder, maintaining a high level of professionalism. •Project Management: oAssist the Founder with project planning, tracking milestones, and managing deadlines. oEnsure efficient execution of company initiatives by helping coordinate tasks and facilitating collaboration among internal teams. oAssist in strategic decision-making by conducting research and preparing background information on key issues. •Event & Meeting Coordination: oOrganize and support high-level meetings, board meetings, conferences, and other company events. oTake meeting notes, prepare action items, and follow up on deliverables. •Confidentiality & Discretion: oHandle sensitive and confidential information with the utmost care and professionalism. oEnsure privacy and security in all interactions and communications. •General Office Management: oMaintain organized systems for both physical and digital files, ensuring easy access to critical documents. oOversee day-to-day office operations for the Founder’s office, including managing office supplies and resources. •Skills & Competencies I Have: oExceptional organizational and time-management skills. oStrong verbal and written communication skills with attention to detail. oAbility to maintain a high level of professionalism, discretion, and confidentiality. oProficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools (Asana, Trello, etc.). oAbility to adapt quickly to changing priorities and a fast-paced environment. oExcellent interpersonal skills with the ability to work collaboratively with internal teams and external partners. •Personal Attributes: oSelf-starter with a strong sense of initiative. oHighly adaptable and able to work independently. oCalm under pressure and able to handle stressful situations with a positive attitude. oTech-savvy and comfortable with using various tools to enhance productivity. oStrong problem-solving and critical thinking abilities.
