Vijan Mahal Pvt Ltd

Job Title: Admin Sales Executive Department: Sales & Marketing Location: Vijan Mahal, Jabalpur Reports To: Sales Manager / Director of Sales & Marketing Hotel Category: 5-Star Luxury Hotel Job Summary: Vijan Mahal, a premier 5-star hotel in Jabalpur, is seeking a dedicated and organized Admin Sales Executive to support its Sales & Marketing department. The role requires a dynamic individual who can manage administrative tasks efficiently while assisting the sales team in generating leads, maintaining client relationships, and supporting day-to-day sales operations. Key Responsibilities :- Sales Coordination:Assist in the preparation of quotations, proposals, contracts, and sales presentations. Coordinate with corporate clients, travel agents, event planners, and other stakeholders. Support the Sales Manager with follow-ups, client communications, and lead tracking. Administrative Support:- Manage all sales documentation, reports, records, and client files. Maintain and update customer databases (CRM) with accurate and current information. Handle scheduling for meetings, site visits, and sales appointments. Reporting & Data Management:- Prepare daily, weekly, and monthly reports on sales performance, room bookings, and corporate accounts. Track key metrics including occupancy, group bookings, and revenue targets. Compile feedback and reports post-events or group stays for continuous improvement. Interdepartmental Coordination:- Liaise with Front Office, Reservations, Banquets, and F&B teams to ensure smooth execution of group bookings and events. Ensure proper communication and flow of information between departments. Client Relations:Act as a support contact for clients when sales executives are unavailable. Provide basic information on room availability, banquet halls, corporate packages, and services. Ensure a prompt and professional response to inquiries and client needs. Qualifications:- Graduate in Business Administration, Hospitality, or a related field. 1–3 years of experience in sales support or administrative roles, preferably in the hotel/hospitality industry. Knowledge of hotel operations and property management systems (e.g., IDS, Opera) is an advantage. Proficient in MS Office (Excel, Word, PowerPoint, Outlook). Fluent in English and Hindi. Skills Required:- Excellent communication and interpersonal skills Strong organizational and time-management abilities Attention to detail and accuracy in handling documentation Customer service mindset Team player with a proactive attitude Work Environment:- Based at Vijan Mahal, Jabalpur Office hours with flexibility required during high-occupancy periods or special events About Vijan Mahal: Vijan Mahal is Jabalpur’s premier 5-star luxury hotel, renowned for its palatial architecture, world-class hospitality, and exceptional service. With state-of-the-art banqueting facilities, elegant rooms, and a focus on excellence, Vijan Mahal is a preferred destination for weddings, corporate events, and leisure stays in central India.