Secretary (CEO)

SINCLUS is a Recruitment Company specialized in sourcing of engineering professionals for Global Organizations in the Oil and Gas / Power / Infrastructure sectors

Navi Mumbai

Job Title: Secretary CEO (Chief Executive Officer)

Job Summary

The Secretary to the CEO provides high-level administrative and executive support to the Chief Executive Officer. The role requires exceptional organizational skills, discretion, and the ability to manage confidential information while coordinating the CEO’s daily operations, communications, and schedules.

Key Responsibilities

Administrative & Executive Support

• Manage the CEO’s calendar, appointments, meetings, and travel arrangements
• Prepare, edit, and format correspondence, reports, presentations, and briefing materials
• Act as the primary point of contact between the CEO and internal/external stakeholders
• Screen calls, emails, and requests, prioritizing urgent matters

Meeting & Communication Management

• Organize and coordinate executive meetings, board meetings, and conferences
• Prepare agendas, take accurate minutes, and follow up on action items
• Handle confidential and sensitive information with the highest level of discretion

Office & Information Management

• Maintain organized filing systems (physical and electronic)
• Track deadlines, commitments, and key deliverables for the CEO
• Ensure smooth information flow between the CEO and departments

Coordination & Liaison

• Coordinate with senior management, clients, partners, and government or regulatory bodies when required
• Assist in planning company events, executive functions, and official engagements

General Support Duties

• Perform other administrative tasks as assigned to support executive efficiency
• Anticipate the CEO’s needs and proactively resolve administrative issues

Qualifications & Skills

Education & Experience

• Bachelor’s degree or diploma in Business Administration, Secretarial Studies, or related field
• Proven experience as an executive secretary or executive assistant, preferably supporting senior leadership

Skills & Competencies

• Excellent written and verbal communication skills
• Strong organizational and time-management abilities
• High level of professionalism, integrity, and confidentiality
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office management tools
• Ability to work independently and handle pressure in a fast-paced environment

Key Attributes

• Discretion and trustworthiness
• Attention to detail
• Proactive and solution-oriented mindset
• Strong interpersonal skills

If your profile matches the required skills and are willing to work at Navi Mumbai, submit your CV to sin3@sinclus.com

Regards,

Mayank Srivastava

SINCLUS

Follow us on: