Secretarial Assistant

Job Description

Summary of Job:- This incumbent will be responsible for providing Secretarial & Administrative support to the Principal. He/she will serve as the primary point of contact for internal and external constituencies on all matters and maintaining the utmost confidentiality. He/she will also be responsible for coordinating all external relations and organize events/projects etc. Job Responsibilities : Assist the Principal in daily administrative responsibilities. Manage an active calendar of appointments. Checking emails , prepare correspondence Communicate and handle incoming and outgoing electronic communications on behalf of the Education Advisor Prepare minutes of the meeting and draft presentations Communicate with internal stake holders and external stake holders on the Education Advisors behalf. Responsible for file management both physically and electronically which will include: organize documents in files/folders as required; retrieval, sequencing etc. Manage physical correspondence, timely segregation and escalation as required. Manage electronic emails- proactively coordinate with Education Advisor for closure. Responsible for drafting, editing, taking notes and typing of special correspondences/communicate as and when required. Perform other duties as and when assigned. Job Knowledge (Prerequisite) Proven working experience in a Secretarial position. Proven ability to handle confidential matters with the utmost discretion and sensitivity, including, but not limited to: meetings, documents, agendas, schedules, travel and other matters with employees/know-how etc. Knowledge of complex calendar management Knowledge of office processes Visual awareness and an eye for details. Skill Set Strong interpersonal and collaboration skills. Good presentation and communication skills. Advanced knowledge of IT skills: MS Excel, PowerPoint Strong administrative, organization and clerical skills Ability to work across teams and with a variety of projects and constituencies Education Qualification: Experience: Graduate / Post Graduate from a College of Repute Minimum 5 years of experience in similar role.