Remote Personal Secretary & HR / Operations Admin

About the Role:

highly organized, smart, and proactive Remote Personal Assistant & HR / Operations Executive

right hand to the Senior Manager

Key Responsibilities:

1. Personal Assistant to Senior Manager

• Act as the

  first point of contact

  for all tasks and activities assigned by the Senior Manager.
• Execute instructions accurately and follow up until completion.
• Serve as the

  first point of coordination

  for the Senior Manager — helping organize thoughts, tasks, and ideas into actionable plans.
• Manage daily priorities, schedules, reminders, and to-do lists — ensuring timely follow-ups and task completion.
• Anticipate needs and take initiative to

  reduce stress and mental load

  for the manager.
• Help streamline workflows, prevent procrastination, and keep the manager consistently focused and productive.
• Understand the manager’s preferences, working style, and priorities to stay

  in sync

  and act with foresight.
• Maintain confidentiality and discretion across all personal and business matters.
• Represent the manager professionally in communications when required.
• Coordinate and communicate with remote staff on behalf of the Manager.
• Be reachable on call / text / WhatsApp at any time during working hours for urgent matters.
• Organize information received from the Manager and relay it clearly to concerned team members.
• Maintain a healthy communication rhythm with the Senior Manager through regular check-ins and updates.
• Adapt communication tone —

  informal and comfortable in discussion

  , but

  formal and precise in execution

  .
• Organize emails, files, and digital workspaces for better efficiency.
• Handle both professional and limited personal scheduling needs discreetly and efficiently.

2. HR Management & Recruitment

·      Understand hiring needs from the Manager and create clear job posts.

·      Manage end-to-end recruitment: post jobs, filter candidates, conduct basic interviews, and schedule meetings with the Manager.

·      Maintain HR documentation and employee records.

·      Support employee onboarding and ensure proper induction.

3. Remote Office & Operations Administration

·      Monitor remote employees to ensure they are active, productive, and adhering to company policies.

·      Collect task reports and updates regularly from team members.

·      Communicate updates and reminders to staff on behalf of the Manager.

·      Ensure all remote operations are running smoothly and effectively.

·      Maintain a professional and disciplined remote work environment.

4. Social Media & Light Digital Marketing

·      Support the Manager in handling company social media accounts.

·      Coordinate basic digital marketing activities like posting updates, coordinating creatives, or monitoring engagement.

Key Requirements:

• Excellent communication skills

  (English – verbal & written).
• Highly

  organized, reliable, and responsible

  .
• Previous experience in

  Personal Secretary roles

  is preferred.

• Strong follow-up skills

  and ability to multitask under minimal supervision.
• Confident using remote collaboration tools (e.g., Google Workspace, WhatsApp, Zoom, Trello, etc.).
• Proactive problem solver and quick learner.
• Willingness to be

  closely available and responsive to the Manager

  .
• Exceptional organizational and multitasking ability.
• Excellent written and verbal communication skills.
• High emotional intelligence — able to understand and align with the manager’s mindset and work rhythm.
• Ability to take initiative, act independently, and make sound decisions.
• Strong sense of ownership and reliability.
• Ability to

  lead others diplomatically

  , assertively, and effectively.
• Comfortable managing both formal and informal tasks with equal professionalism.
• Tech-savvy; comfortable working in digital environments and remote tools (Google Workspace, Trello, Slack, etc.).

Work Mode & Schedule:

Remote / Work From Home

Full-Time

·      Occasionally may require extended availability based on business needs.

Why Join Us:

·      Work directly with senior leadership and gain valuable real-world experience.

·      Be part of a fast-growing digital solutions company with global clients.

·      Flexible remote working setup with a performance-driven culture.