Receptionist

Role & responsibilities

1. Front Desk & Guest Management

• First Impression:

  Greet and welcome all visitors, including clients, investors, and candidates, with professional courtesy, ensuring a positive and seamless experience.

• Communication Hub:

  Manage the main office telephone line, filtering and directing calls efficiently. Handle incoming and outgoing physical mail and courier services.

• Meeting Coordination:

  Schedule and coordinate meeting rooms, ensuring they are clean, equipped, and ready for use. Assist with setting up video conferences and presentations.

2. Office Administration & Operations

• Office Supplies:

  Monitor and maintain inventory of office supplies, stationery, and pantry items, placing orders proactively to ensure continuous availability.

• Vendor Liaison:

  Act as the primary point of contact for office vendors (e.g., cleaning, security, utility services), managing invoices and coordinating service appointments.

• Documentation:

  Maintain organized physical and digital filing systems for administrative documents, contracts, and visitor logs.

3. Basic HR & Data Support

• Onboarding Support:

  Assist the HR department with basic new hire paperwork, distributing welcome kits, and setting up temporary access badges.

• Data Entry:

  Perform routine data entry tasks, updating contact lists, maintaining appointment calendars, and generating simple reports as required by the management team.

Preferred candidate profile

• Experience:

  1-3 years of proven experience as a Receptionist, Front Office Executive, or Administrative Assistant, preferably in a corporate or fast-paced business environment.

• Skills:

  Exceptional professional presentation. Excellent verbal and written communication skills (English and local language). Proficient in Microsoft Office Suite (Word, Excel, Outlook). Highly organized, detail-oriented, and capable of multitasking.