Receptionist / Front Office Executive

Job Title: College Receptionist Location: Labbipet Reporting To: Administrative Officer / Principal Job Purpose: To act as the front-line representative of the college by managing the front desk, attending to students, parents, and visitors, and ensuring smooth day-to-day administrative communication. Key Responsibilities: Front Desk Management: Receive and greet visitors, students, and parents courteously. Answer and direct phone calls and emails to the appropriate departments. Maintain a visitor log and issue visitor passes. Communication Handling: Provide accurate information related to college admissions, fee structure, courses, and other queries. Handle incoming and outgoing mail and courier services. Administrative Support: Maintain and update student and staff contact directories. Assist in the preparation of documents, notices, and reports. Coordinate with faculty and staff for internal communications and meetings. Record Maintenance: Maintain student and staff attendance registers (if assigned). Update notice boards regularly. Admission Season Support: Guide students and parents during admission periods. Distribute and collect application forms. Coordinate with the admission team to streamline the process. Facility & Logistics Coordination: Inform maintenance staff about any issues in the reception or waiting area. Manage stationery and front office supplies inventory. Required Skills and Qualifications: Graduate in any discipline (preferred: Commerce or Arts). Minimum 1-2 years experience in front office or receptionist roles (preferably in educational institutions). Proficiency in MS Office (Word, Excel), email, and office equipment (printer, scanner, etc.). Good communication skills in English, Telugu, and Hindi (as applicable). Pleasant personality and professional appearance. Ability to multitask and handle stressful situations calmly. Working Hours: Monday to Saturday – 8.30 AM TO 6.30 PM Remuneration:As per institution norms / negotiable based on experience.