Purchasing Officer – Office Equipment & Vendor Management

Position:Purchasing Officer – Office Equipment & Vendor Management

Experience: 1-2 years

Gender Preference: Male candidates only

Location: EGMORE

Employment Type: Full-time

Job Description:

We are seeking a detail-oriented and resourceful Purchasing Officer to manage the procurement of office equipment and supplies. This role involves evaluating vendors, negotiating contracts, maintaining inventory levels, and ensuring timely and cost-effective purchases that align with the organization’s needs and budget.

Key Responsibilities:

• Research, identify, and evaluate potential suppliers for office equipment and general office supplies.
• Procure equipment such as computers, printers, furniture, phones, and other necessary tools for office operations.
• Obtain and analyze quotes, negotiate pricing and terms to ensure cost-effective procurement.
• Develop and maintain strong vendor relationships to ensure reliable supply and service quality.
• Monitor inventory levels and coordinate with departments to assess needs.
• Prepare purchase orders and ensure timely delivery of goods.
• Track and manage vendor contracts, warranties, and service agreements.
• Maintain accurate purchasing records, including invoices, receipts, and delivery notes.
• Collaborate with finance and administration to ensure budget adherence and smooth payment processing.
• Ensure all procurement activities comply with company policies and relevant regulations.
• Evaluate vendor performance regularly and resolve any issues or disputes.

Qualifications:

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• 1-2 years of experience in purchasing, procurement, or administrative support, preferably in an office setting.
• Strong negotiation, communication, and organizational skills.
• Proficiency in Microsoft Office and experience with procurement or ERP systems.
• Attention to detail and ability to manage multiple priorities.
• Knowledge of procurement best practices and vendor management strategies.

Preferred Skills:

• Experience with contract negotiation and vendor evaluation.
• Understanding of office infrastructure and equipment types.
• Familiarity with budgeting and cost-control procedures.

Job Type: Full-time

Schedule:

• Day shift
• Morning shift

Work Location: In person