Purchase & Store Executive.

We are seeking an experienced and strategic-minded Head of Store & Purchase to oversee all aspects of our store operations and procurement activities.

The ideal candidate will be responsible for developing and implementing strategies to optimize purchasing processes, manage inventory efficiently, and ensure smooth operations of our Hote stores.

The Head of Store & Purchase will lead a team, manage vendor relationships, and contribute to the overall success of our organization.

We are seeking an experienced and strategic-minded Head of Store & Purchase to oversee all aspects of our store operations and procurement activities.

The ideal candidate will be responsible for developing and implementing strategies to optimize purchasing processes, manage inventory efficiently, and ensure smooth operations of our Hotel stores.

The Head of Store & Purchase will lead a team, manage vendor relationships, and contribute to the overall success of our organization.

Responsibilities

·Supplier sourcing and management: Identify, evaluate, and select suppliers for various goods and services required by the hotel, including food, beverages, equipment, and operating supplies. Negotiate contracts and terms with suppliers to secure favorable prices and quality standards.

·Cost control and budgeting: Develop and implement cost-saving initiatives without compromising quality. Monitor purchasing budgets and analyze expenses to identify opportunities for improvement.

·Inventory management: Collaborate with all departments to determine purchasing needs and ensure optimal stock levels are maintained, preventing both shortages and overstocking.

·Quality assurance: Inspect and verify the quality of all incoming goods and address any issues or discrepancies with suppliers.

·Compliance and documentation: Ensure all purchasing activities comply with company policies, industry regulations, and legal requirements. Maintain accurate purchase records and documentation, including purchase orders, invoices, and delivery notes.

·Market research: Stay informed about market trends, new products, and potential suppliers to optimize procurement strategies and identify opportunities for innovation.

· Departmental coordination: Work closely with the culinary team (chefs), Food & Beverage, housekeeping and other departments to understand their needs and ensure timely and efficient procurement of necessary items.

·Receiving and inspecting deliveries: Verify incoming goods against purchase orders and delivery notes, checking for accuracy in quantity, quality, and any damage.

·Inventory management: Maintain accurate records of inventory levels, conduct regular stock checks and audits, track expiration dates for perishable items, and implement inventory management systems (such as FIFO) to optimize stock rotation and minimize waste.

· Storage and organization: Ensure that all items are stored correctly in designated locations within the storerooms or warehouses, following proper storage conditions (e.g., temperature control for perishable items) and safety regulations.

·Issuing supplies: Issue supplies to various departments within the hotel as requested, ensuring proper documentation and tracking of outgoing inventory.

·Cleaning and maintenance: Maintain a clean, organized, and safe working environment in all storage areas, adhering to public health and safety regulations.

·Reporting: Document any discrepancies, damaged goods, or losses and report them to the relevant supervisors or managers.

·Coordination and communication: Collaborate with the Purchasing Manager and other departments to coordinate inventory needs and delivery schedules.

·Prior experience in storekeeping, inventory control, or a related field, preferably in a hotel or hospitality setting.

·Knowledge of relevant systems like Ranslab Hotel software may be an advantage.

Essential skills

· Strong negotiation and communication skills.

· Analytical and problem-solving abilities.

· Knowledge of supply chain management and inventory control procedures.

· Attention to detail and accuracy.

· Ability to work independently and collaboratively.

· Strong organizational and time management skills.

· Attention to detail and accuracy.

· Basic computer skills and familiarity with inventory management software.

· Physical fitness to lift and move heavy objects.

· Ability to work independently and as part of a team.

· Knowledge of health and safety procedures and regulations.

Qualifications

·Bachelor's degree in Business Administration, Hospitality Management, Supply Chain Management, or a related field.

· Relevant experience in purchasing, procurement, or supply chain management, preferably within the hotel industry.

Job Types: Full-time, Permanent

Pay: From ₹15,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance
• Flexible schedule
• Food provided
• Leave encashment
• Provident Fund

Schedule:

• Day shift
• Evening shift
• Morning shift
• Weekend availability

Supplemental Pay:

• Yearly bonus

Ability to commute/relocate:

• Darjeeling, West Bengal: Reliably commute or planning to relocate before starting work (Required)

Language:

• Hindi , Nepali, Bengali , English, (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person