Purchase Specialist

Company Description

HUMD is GCC's largest printing marketplace, providing a platform for start-ups and small & medium businesses to procure and print merchandise, marketing collaterals, packaging products, corporate gifts, and more. Our user-friendly online print store allows customization of over 10,000 products such as t-shirts, business cards, caps, flyers, roll-up banners, posters, and more. We also specialize in customizing sustainable products that are organic, recycled, or eco-friendly. HUMD's vision is to become the largest printing marketplace globally, offering technology to make print, packaging, and gift shops digital for a seamless business process.

Role Description

This is a full-time, on-site role for a Purchase Specialist located in Bengaluru. The Purchase Specialist will be responsible for managing the procurement processes, issuing purchase orders, and overseeing purchase management. The role will also involve monitoring purchasing activities, ensuring timely delivery of goods and services, and maintaining procurement records. Daily tasks include negotiating with suppliers, analyzing market trends, managing inventory levels, and ensuring compliance with procurement policies and procedures.

Key Responsibilities

1. Vendor Management

• Identify and connect with reliable product vendors across.
• Build and maintain strong relationships with vendors to secure better terms and service.
• Negotiate prices to ensure cost-effectiveness while maintaining quality.
• Continuously scout for new vendors to expand our network and product range.
• Keep detailed records of all vendors, including name, address, contact number, and product/service categories.

2. Pricing Comparisons

• Obtain pricing for a particular product from 2-3 vendors to provide the Sales team with options.
• Ensure accurate and timely pricing comparisons to aid decision-making.

3. Order Management

• Collect detailed product specifications from customers via the CSE.
• Provide alternative product options to customers if the requested product is unavailable, ensuring the closest match in terms of quality, budget, and specifications.
• Request mockups or samples from vendors when necessary.
• Review and finalize product mockups before placing an order.
• Place orders with vendors after confirming customer requirements.
• Ensure the final product aligns with customer specifications.

4. Coordination

• Communicate effectively with the CSE to ensure customer needs are fully understood.
• Coordinate with the logistics team for timely pickup and delivery of products.
• Follow up on deliveries to ensure smooth transitions and promptly resolve any issues.

5. Quality Assurance

• Verify final product specifications with the CSE before printing.
• Review the final product to ensure the vendor’s product matches the promised quality.
• Address any discrepancies or issues proactively and efficiently.

6. Decision-Making and Initiative

• Provide inputs regarding product suggestions, budget considerations, and alternative solutions when needed.
• Use discretion and professional judgment to make decisions that align with customer expectations and company goals.

7. Documentation and Tracking

• Maintain detailed records of orders, vendor communications, and pricing.
• Update internal systems with vendor details, order progress, and delivery status.