Purchase Executive/Manager

Role & responsibilities

Procurement Planning (7 Days Cycle Target)

• Receive material indent from Planning Engineer and verify BOQ/specification.
• Prepare Purchase Plan with vendor lead times, dispatch mode, and project delivery alignment.
• Ensure order completion (indent PO delivery) within

  7 calendar days

  .
• Maintain

  project-wise material tracking dashboard

  .

Vendor Management & Credit Optimization

• Source and finalize

  MEPF vendors

  with

  minimum 3 days credit

  (extendable to 7 days).
• Create

  Approved Vendor Database (AVD)

  with rate lock for minimum 3 months.
• Evaluate vendor performance on:
  
• Quality
• Price
• Delivery Time
• Credit Support
• Conduct

  monthly vendor review meetings

  .

Negotiation & Cost Control

• Negotiate rates to maintain

  minimum 40% throughput margin

  per project (Sales Material).
• Benchmark all material rates quarterly across 3 vendors.
• Ensure best landed cost through freight optimization and bulk discounts.

Purchase Order & Documentation

• Ensure every PO has approved quotation, delivery timeline, and warranty terms.
• Update Zoho/ERP system daily with PO status, delivery, and payment terms.
• Ensure complete

  traceability from Indent PO GRN Billing Payment

  .

Inventory & Site Coordination

• Ensure

  zero site stoppage

  due to material shortage.
• Maintain

  store stock levels

  within defined min-max range.
• Coordinate dispatches with logistics team for PAN India sites.

Throughput Accounting & Reporting

• Submit weekly

  Throughput Tracker Report:

• Material cost vs. Sales value per project
• Vendor credit vs. actual payment date
• Purchase-to-delivery lead time
• Review weekly with Operations Head for constraints and improvement.

Key Skills Required

• MEPF Materials Procurement (Fire, Electrical, Plumbing, HVAC, Solar)
• Vendor Development & Rate Negotiation
• ERP/Zoho Procurement Module
• Cost Analysis & Throughput Margin Control
• Logistics Coordination & Dispatch Planning
• Inventory Management & BOQ Understanding
• Purchase Documentation & Compliance
• Excel / Google Sheets / MIS Dashboard Proficiency