11 Dispatch Coordination Jobs

Responsible for generating accurate GST invoices, ASNs, and e-Way Bills, ensuring timely dispatch documentation.Coordinates with logistics and internal teams, maintain compliance records & supports smooth shipment processes and customer satisfaction.

Position: Billing Coordinator ( Male ) Industry: Footwear Manufacturing Location: Bahadurgarh CTC: Up to 5.5 LPA Notice Period: Immediate to 30 days Interview Mode: Face-to-face only Job Description: We are hiring a Billing Coordinator with experience in manufacturing billing, preferably in the footwear or consumer goods sector. The candidate will be responsible for timely and accurate invoice processing, GST compliance, and coordination with internal teams. Key Responsibilities: Generate GST-compliant invoices and e-way bills Coordinate with sales, dispatch, and accounts teams Manage credit/debit notes, tax invoices, and payment follow-ups Maintain billing records and reports using MS Excel Work on ERP systems (Tally, or similar) Ensure compliance with GST and billing standards Requirements: Graduate (any discipline) 25 years of billing experience in a manufacturing setup Strong knowledge of GST and invoice processing Proficient in MS Excel (VLOOKUP, Pivot, etc.) Good communication and coordination skills

Key Responsibilities Update and maintain accounting vouchers and transaction records. Generate sales invoices accurately and in a timely manner. Coordinate with the dispatch/logistics team for invoice and delivery document preparation. Maintain records of dispatched goods and ensure proper filing of documents. Reconcile dispatch and invoicing data for accuracy and compliance. Assist the accounts team with day-to-day activities, including bank reconciliations and vendor payment coordination. Desired Candidate Profile Graduate in Commerce/Finance (B.Com, M.Com, or equivalent). 1-3 years of relevant experience in accounts and dispatch coordination. Proficiency in accounting software (e.g., Tally, ERP, or similar). Strong skills in Excel and document management. Good communication skills for interdepartmental coordination. Ability to work with deadlines and maintain accuracy. About Sushila Enterprises Sushila Enterprises is a rapidly growing trading house in the metal industry, specializing in iron, steel, and allied products. With a strong presence across multiple states, we are committed to delivering quality materials and exceptional service to our clients. Our dynamic team and robust network enable us to cater to a wide range of industries, establishing Sushila Enterprises as a trusted name in the iron and steel trading sector. How to Apply Apply through Naukri.com or email your resume to sushila.enterpriseshyd@gmail.com with the subject line Accounts Executive – Dispatch & Invoice Coordination” .

Supervision of cleaning and calibration processes for equipments like electronic weighing balances, dispensing accessories, deep freezers, temperature sensors. Ensure the proper cleaning of packing materials, raw materials and Finished Goods storage areas. Ensure the cleaning procedures for various items like empty drums, hose pipes, flycatchers, Weighing Boxes, Standard Weights etc., Supervision of the receipt, storage, issuance, dispensing of raw materials, solvents, packing materials, and intermediate materials. Ensuring that FIFO/FEFO systems is followed during issuance, dispensing & storage of materials and specific requirements for hazardous or temperature / Humidity sensitive materials. Maintaining records for all raw materials received and issued, ensuring proper documentation like MRNs (Material Receipt Notes), logbooks, registers etc. Supervision of scrap/waste disposal activities in compliance with Standard procedures. Ensuring timely removal of waste from the warehouse and segregation of expired materials or those due for retesting. Supervising inventory management, including accurate weighing of materials, storage and issuance to production department as per material requisition slip. Preparing and maintaining dispatch records and performed the activity as per SOP procedures. Ensuring the stored material as per prescribed condition and maintain storage manual and records. Monitor the inspection activity of outdoor storage solvent drums, handling of retest/expiry material, handling of rejected material procedures, Return material, Intermediate Storage room, Temperature Mapping, EHS aspects. Provide the induction to joining the new employees. To ensure and provide the training to new employees as well as contract workers for handling & storage of materials. Implementing and ensuring the adherence to SOPs related to handling of materials, equipments and cleanliness. Reviewing and overseeing the implementation of corrective actions for deviations, incidents etc. Ensuring compliance with Regulatory Requirements and Quality standards in Inventory Management. Participating in investigations of complaints, deviations, Out of Specifications, incidents or any non-conformances, performing the root cause analysis and implementing corrective actions to prevent recurrence. Involve in mock recall procedures provide the list of customers/agents, contact details, reconciliation of materials of API batches / recalled batches and managing the recall of APIs, including documentation, labelling and storage etc. Leading a team to ensure the smooth operation of warehouse activities. Supervising the activities of various teams, including cleaning, material handling, storage and inventory management. Ensuring effective communication and timely execution of tasks within the team and cross-functional departments. Change Control reviewing and assessing the impact of proposed changes on standard practices whether in process, equipments or issuance of material to ensure that changes are appropriately executed. Evaluating repetitive deviations and taking steps to address systemic issues. Ensuring that data integrity is maintained in all warehouse activities, highlighting any potential data issues for further investigation. Participating the customers and Regulatory Audits and providing the compliances as per guidelines. Knowledge of GMP inventory management Good documentation practices Dispatch and logistics coordination Attention to detail, team coordination skills

1.Manage timely dispatch, coordinate with teams/vendors, and maintain records 2.Ensure correct materials are dispatched as per invoice 3.Check returned goods for quality issues 4.Update Head Office via email

Key Responsibilities 1. Order Fulfillment & Dispatch: Coordinate with the warehouse team to ensure timely picking, packing, and dispatching of orders. Adhere to SLA timelines for dispatches across platforms such as Amazon, Zepto, Instamart, etc. Upload tracking IDs and update order status on all respective seller panels accurately. 2. Logistics Coordination: Coordinate daily pickups with logistics partners (e.g., Safex, Bluedart, Safe Express). Ensure proper handover of shipments with correct documentation (e.g., invoices, manifests). Address and resolve any operational issues with courier partners proactively. 3. Return & RTO (Return to Origin) Management: Monitor RTO shipments regularly and identify root causes for failed deliveries. Take corrective actions to reduce RTO percentage. Handle return shipments and ensure proper reconciliation with warehouse inventory and finance teams. 4. Purchase Order (PO) Handling & Invoicing: Process and acknowledge all incoming POs from marketplace platforms and B2B clients. Work with the accounts team to prepare GST-compliant invoices, e-way bills, and packing slips. Ensure timely documentation and dispatch as per customer requirements. 5. MIS & Reporting: Maintain and update daily reports covering order processing, dispatches, returns, and logistics expenses. Monitor key logistics performance indicators such as On-Time Delivery (OTD), RTO rate, and turnaround times (TAT). Present weekly performance insights to the management. 6. Platform Coordination & Issue Resolution: Manage backend operations on seller platforms such as Amazon Seller Central, Zepto Partner Portal, Instamart Console, etc. Resolve platform-related issues including delivery disputes, penalty reversals, return claims, and service-level breaches. Communicate with platform support teams for timely resolution of escalations. Key Requirements 25 years of relevant experience in e-commerce logistics or supply chain operations. Familiarity with logistics documentation (invoices, e-way bills, manifests). Hands-on experience with seller portals like Amazon, Zepto, Instamart, etc. Strong Excel skills and reporting ability. Good coordination and communication skills with internal teams and external partners. Why Join Us? Be part of a fast-growing, industry-leading company. Work in a collaborative and energetic environment. Opportunities to grow and develop within a dynamic team.

Skill Commercial Design Minimum Qualification Any Graduate CERTIFICATION No data available Working Language Hindi English Kannada Tamil Job Description 1. To coordinate with team and ensure and material supply to customer 2. To update the dispatch confirmation to customer wherever necessary and Customer delivery END to END tracking updating 3. Document Filing and Initiate GRN & Follow up and Customer Billing 4. Payment to be follow with Customer wherever Possible 5. Prepare Monthly MIS Report to Internal and External

- Daily material movement coordination with dispatch team - Follow up with vendor for vehicle - Coordination with loading unloading team - Daily MIS report generation - Maintain all records - Negotiation skills, MS Excel, Strong coordination skill

Primary Responsibility / Purpose of the Role The Inventory Executive is responsible for managing quotations, sales orders, and inventory-related tasks efficiently. The role requires prompt customer support, coordination with internal teams, and ensuring accuracy in order processing and documentation. Key Responsibilities - Manage quotation & sales order processes, including receiving inquiries, issuing quotes, converting quotations into orders, and creating sales orders in SAP. - Provide prompt support to customers regarding their inventory requirements. - Coordinate with internal teams to ensure clarity on inquiries and dispatches. - Ensure accuracy in quotations and order processing. - Review received orders, check for discrepancies, and provide necessary feedback. - Generate and maintain weekly and monthly reports, including quotation follow-ups, pending sales orders, and dispatch confirmations.. - Follow up on pending orders and update customers with order status. - Ensure timely payment follow-ups for customer orders. - Maintain and update item master data, create new part numbers in SAP, and manage customer ledger details. - Coordinate the pickup of used, warranty, and returned materials from multiple locations. Skills & Competencies - Strong verbal and written communication skills. - Proficiency in software applications: MS Excel, SAP, and Odoo (ERP). Education & Experience - Any Bachelor's Degree.

Skill Commercial Design Minimum Qualification Any Graduate CERTIFICATION No data available Working Language Hindi English Kannada Tamil Job Description 1. To coordinate with team and ensure and material supply to customer 2. To update the dispatch confirmation to customer wherever necessary and Customer delivery END to END tracking updating 3. Document Filing and Initiate GRN & Follow up and Customer Billing 4. Payment to be follow with Customer wherever Possible 5. Prepare Monthly MIS Report to Internal and External

Job Title: Commercial Executive (Hyderabad Branch) Company: Bangalore Fluid System Components Private Limited Company Website: bangalore.swagelok.com Location: Secunderabad Number of Positions: 1 Job Summary: We are seeking a highly motivated Commercial Executive to join our Hyderabad branch. The ideal candidate will be responsible for handling customer inquiries, processing orders, and supporting the sales team with timely responses. This role requires excellent communication skills, proficiency in MS Office and ERP systems (SAP B1/SCALA), and the ability to maintain professional interactions with customers. Key Responsibilities: Handle incoming customer inquiries professionally and efficiently. Prepare accurate quotations using ERP (SAP B1) and ensure timely pricing decisions. Process customer orders, ensure necessary amendments, and provide regular updates. Oversee invoicing, dispatch coordination, and payment follow-ups . Maintain proper documentation, accurate report generation, and systematic record-keeping . Ensure strict adherence to statutory norms, company policies, and quality standards . Assist the sales team by ensuring prompt responses to customer queries. Maintain effective communication with customers throughout the order process. Desired Candidate Profile: Educational Qualification: BSc or B.Com Graduate. Experience: 1 to 5 years in a similar role, preferably in Manufacturing, B2B, or Industrial Sales . Location: Based in Secunderabad (Mandatory). Preferred Candidate: Female candidates preferred. Skills Required: Fluency in Telugu & English (both verbal and written). Proficiency in MS Office (Excel, Word, PowerPoint). Experience with ERP systems (SAP B1/SCALA preferred). Strong customer service, communication, and system management skills . Compensation & Benefits: CTC: 4 LPA - 6.5 LPA (All-inclusive). If you meet the above qualifications and are interested in this opportunity, we encourage you to apply!