Job
Description
About the role: The Proposal, Budget and Contracts Manager is responsible for the development and preparation of proposals, budgets, and contracts for new business. The PBC Manager will be accountable for generating high quality and timely proposals, budgets, and contracts by working closely with the Business Development team and Projects Managers. PBC Managers are expected to have an excellent understanding of the development of new opportunity documents. PBC Managers are capable of document development for global program management, full-service, multi-CRO and more complex projects. PBC Managers may be required to mentor junior staff and are expected to contribute to departmental activities and process initiatives. Minimum Qualifications & Experience: Graduate in a clinical or life sciences related field. Relevant experience/qualifications in allied professions may also be considered. At least five years experience within the pharmaceutical industry as a PBC specialist or equivalent. At least three years experience preparing budgets, contracts and proposals or demonstrated exceptional capabilities in proposal, contract, and budget development within Novotech. Previous experience working directly with clients. Must be able to communicate clearly, able to prioritise and meet deadlines. Responsibilities: Develop proposal: Prepare high quality proposals and presentation materials. Collate required content and finalize proposal (involves substantive editing & drafting to ensure readability, consistency in formatting to ensure that proposals accurately reflect customers requirements and is consistent with Novotech branding guidelines). Ensure proposal templates remain relevant and compliant and of a high visual standard. Research, compile and present statistics and company information. Consult with internal team from other departments within Novotech to obtain information required to respond to RFP questions. Develop budget: Prepare budget for projects based on client information provided to schedule timeframe. Prepare other budgets elements (client mapping etc.) as required to timeframes. Consult with vendors to obtain quotations. Develop Contracts: Prepare all new client contracts and execute in accordance with agreed timeframes and guidance. Obtain appropriate format of Budget for inclusion in contracts. Contracts executed in accordance with Novotech Contract Review SOP. Follow Start Up Work Authorization process to activate project for handover to Operations team. Contact vendors and obtain quotes. Contact vendors for quotes based on protocol and vendor lists. Engage Operation team as required for assistance. Process Improvement: Assist in the review and development of processes and documentation as required. Developing Others: Train and mentor PBC Associate and PBC Specialists in development of proposals, budgets, and contracts. Provide a positive role model and provide feedback on progress in a constructive manner. Be able to identify knowledge deficiencies in junior star and provide training or make recommendation for training. Other: Understand the responsibilities of Novotech as a service provider in the pharmaceutical industry and ensure all communication with external parties is presented in a positive and professional manner. Attend calls with internal teams and clients in development of opportunity documents Maintain and update opportunity status within SalesForce. Maintain contracts records in SalesForce and SharePoint. Novotech is proud to offer a great workplace. We are committed to being an employer of choice for gender equality and providing an inclusive work environment where everyone is treated fairly and with respect. Our team members are passionate about what we do, but we understand work is only of the things that is important to them. We support our team members with flexible working options, paid parental leave for both parents, flexible leave entitlements, wellness programs and ongoing development programs. We are looking for people who are passionate about working clinical research and biotech, including people who identify as LGBTIQ+, have a disability or have caring responsibilities. We are a Circle Back Initiative Employer and commit to respond to every application. We look forward to contacting you regarding your application. Minimum Qualifications & Experience Graduate in a clinical or life sciences related field. Relevant experience/qualifications in allied professions may also be considered. At least five years experience within the pharmaceutical industry as a PBC specialist/manager or equivalent. At least three years experience preparing budgets, contracts and proposals or demonstrated exceptional capabilities in proposal, contract and budget development within Novotech. Advanced Microsoft Excel skills, including macros development. Previous experience working directly with clients. Must be able to communicate clearly, able to prioritise and meet deadlines. Must have advanced Microsoft Office capabilities, specifically Excel, Word and PowerPoint. Responsibilities Develop Proposal Prepare high quality proposals and presentation materials. Collate required content and finalise proposal (involves substantive editing & drafting to ensure readability, consistency in formatting to ensure that proposals accurately reflect customers requirements and is consistent with Novotech branding guidelines). Ensure proposal templates remain relevant and compliant and of a high visual standard. Research, compile and present statistics and company information. Liaise with internal team from other departments within Novotech to obtain information required to respond to RFP questions. Develop Budget Prepare budget for projects based on client information provided to schedule timeframe. Prepare other budgets elements (client mapping etc.) as required to timeframes. Liaise with vendors to obtain quotations. Develop Contracts Prepare all new client contracts and execute in accordance with agreed timeframes and guidance. Obtain appropriate format of Budget for inclusion in contracts. Contracts executed in accordance with Novotech Contract Review SOP. Follow Start Up Work Authorisation process to activate project for handover to Operations team. Contact vendors and obtain quotes. Contact vendors for quotes based on protocol and vendor lists. Engage Operation team as required for assistance. Process Improvement/ PBC Transformation Activities Identify and implement process improvements and initiatives to enhance efficiency and streamline activities across PBC team. Implement revisions to the Novotech pricing tool as required per business needs. Work cross-functionally with other departments in Novotech to develop and implement processes and systems to improve efficiency, transparency and quality. Develop and implement training of PBC and wider Novotech staff as required following successful delivery of Initiative. Developing Others Train and mentor PBC Associates and PBC Specialists in development of proposals, budgets and contracts. Provide a positive role model and provide feedback on progress in a constructive manner. Be able to identify knowledge deficiencies in junior staff and provide training or make recommendation for training. Other Understand the responsibilities of Novotech as a service provider in the pharmaceutical industry and ensure all communication with external parties is presented in a positive and professional manner. Attend calls with internal teams and clients in development of opportunity documents. Maintain and update opportunity status within Salesforce. Maintain contracts records in Salesforce and SharePoint.
