Project Planning & Control Manager / AM- Female/Male

Position:

Reporting To:

Job Summary

Responsible for multi-project planning, scheduling, and reporting across Orbits interior fit-out and MEP projects.

Acts as the central control hub ensuring governance, cost efficiency, and real-time visibility for management and clients.

Orbit Projects is seeking a Project Planning & Control Manager / Assistant Manager to act as the central hub for project monitoring, governance, and reporting across multiple interior fit-out and MEP projects.

This role ensures real-time control and visibility of all Orbit projects through planning, scheduling, procurement tracking, and data-driven reporting.

Candidates with a PMC background are preferred for their structured process exposure, client interfacing, and multi-project management expertise.

You will directly contribute to Orbits project efficiency, cost optimization, and on-time delivery through structured governance and analytics.

Key Responsibilities

1. Project Planning & Scheduling

• Develop and manage detailed project schedules with dependencies, milestones, and critical paths.
• Integrate procurement, approval, and manpower planning into project timelines.
• Standardize scheduling and reporting templates across Orbits project portfolio.
  

2. Progress Tracking & Reporting

• Track planned vs. actual progress across sites daily and prepare dashboards highlighting key metrics.
• Deliver daily management summaries, weekly client dashboards, and monthly performance reviews.
• Ensure data accuracy and timely updates from all project sites.
  

3. Procurement & Financial Control

• Track procurement timelines and vendor performance against project milestones.
• Support project cost monitoring and highlight potential overruns early.
• Escalate vendor or cash flow risks proactively.
  

4. Automation & Tools

• Implement Orbits project management tools (

  Zoho Projects

  ) and support others (

  Primavera, MS Project, Asana, Smartsheet, ClickUp, Monday, Jira

  ).
• Automate reports, workflows, and reminders to reduce manual effort.
• Design customized management and client dashboards for visual insights.
  

5. Governance & Coordination

• Conduct daily progress review calls with project/site teams.
• Act as the communication bridge between site execution and Orbit HQ.
• Maintain documentation and reports in PMC-standard formats.
• Escalate risks/delays with actionable recovery plans.
  

6. Quality & Documentation Control

• Maintain documentation consistency across drawings, schedules, and reports.
• Ensure archives and data comply with

  ISO / QMS / audit standards.

• Support compliance reviews and documentation audits.
  

7. Strategic Support

• Provide analytics on project sequencing, resource planning, and risk forecasting.
• Assist leadership during quarterly reviews with predictive insights and variance analysis.
  

Performance Indicators (KPIs)

• Timeliness and accuracy of dashboards and reports.
• Compliance with Orbits reporting and client governance standards.
• Reduction in time/cost overruns through proactive monitoring.
• Efficiency improvement through automation and workflow tracking.
• Leadership and client satisfaction on reporting quality.
  

Skills & Competencies (for Skills section + Keywords)

Core Technical Skills:

• Project Planning & Control
• Project Scheduling
• Primavera P6 / MS Project
• Zoho Projects / Asana / Smartsheet
• Dashboard Reporting
• Power BI / Advanced Excel
• Earned Value Analysis (EVA)
• Procurement Tracking
• Resource Management
• Construction Project Governance
  

Functional & Soft Skills:

• Data Analysis & Interpretation
• Risk & Delay Management
• Client Coordination & Communication
• Multi-Project Management
• Stakeholder Reporting
• ISO / QMS Documentation
• Problem Solving & Process Standardization

Qualifications

• Bachelors Degree in Civil Engineering / Construction Management / Project Management.
• 5-10 years of experience in project planning, scheduling, and control (preferably in PMC / fit-out / MEP projects).
• Certifications: PMP / PRINCE2 / Primavera preferred.

Why Join Orbit

• Be at the control centre of Orbits multi-project portfolio, directly influencing project success across regions.
• Exposure to PMC-style governance, client interfacing, and fast-track interior/MEP projects.
• Opportunity to work closely with Orbit leadership and present performance dashboards to management and clients.
• Gain hands-on experience with digital project management tools (Zoho Projects, Power BI, Primavera, etc.).
• Contribute to data-driven decision-making that directly impacts cost, timeline, and client satisfaction.
• Collaborate in a process-driven, transparent, and innovation-focused culture.
• Accelerated career growth opportunities within Orbits expanding PMO function.
• Exposure to multi-city, high-value projects that enhance cross-functional and multi-industry experience.
• Work in an environment that values continuous improvement, professional development, and performance excellence.
• Recognition-based culture your reports, insights, and process improvements are acknowledged by leadership.