Project Management Officer

Hi All,

We have an urgent opening for the role of Project Management Officer with our leading Investment Banking client in Mumbai location.

Experience : 9-12 years

Location : Mumbai

Direct Responsibilities

• In charge of financial topics related to CEFS IT teams
• Maintain Budget Pack, Define and submit budget projections, drive budget transfers, financial management & reporting, T&E follow-up for the CEFS IT teams, Cost center expense tracking/ cost reviews monthly.
• Analysis of gaps between Actuals/ Budget for Financials/ Efficiencies
• Ensure quality and consistency of data as well as performance control for offshore across the tools used for Project Office (Clarity), finance, procurement etc.
• Maintain Clarity tool up to date and ensure quality of information, maintenance of project structure, On-boarding new joiners, managing headcount departures, Control and update of headcount phasing, Requests for cost ADDALA, hierarchy changes and charge code creation
• Project management- scope definition, resource planning, SSA creation, follow-up, status reporting, risk highlighting etc.
• Resource management: Block-leave compliance, mandatory trainings, people information management, timesheet compliance etc.
• SLA/OLA management with different teams, regions, entities of BNP Paribas. Yearly review of SLA/OLA with respective onshore /offshore teams.
• ISPL invoicing process and charge-back, Management of financials (e.g., prepare invoices, ensure financial integrity of data, payment follow-up)
• Invoice management for Vendors/ Contractors / Consultants/ Activity Outsourced, Contract management
• Coordinate with different ISPL teams like SLA, Finance, Project office, OPC etc. for  CEFS IT activities and governance pack creation
• Create, update and maintain a repository of documentations
• SPOC for IT Governance initiatives, Provide governance support to all the teams in CEFS IT.
• KPI Reporting/ ISPL reporting including project cards/reports/dashboards on periodic basis
• Formalize a communication structure, templates and guidelines for effective communication with internal and external clients.
• Overall responsible for providing effective knowledge management and reporting for the CEFS IT teams.
• Generate monthly reports and distribute the same to the internal stakeholders
• Develop databases for collecting and maintenance of data
• Attend stakeholder meetings, record minutes & follow-up action items to ensure closure of pending action items
• Perform complex data analysis and create power point presentations to present the data in the form of charts, graphs etc
• Support the team in ad hoc PMO activities
• Act as control function with regular review of organization KPIs (e.g. Cost/FTE, Contractor Ratio, Contractor internalization, recruitment, T&E consumption, Direct cost variance, Consultancy Cost, Core/Non-Core) & raise alerts in advance in case of issues

Department BC Correspondents

• Acts on behalf of, and by delegation of Department head who remain fully responsible for the department BC Plans.
• Responsible for designing, maintaining and organizing BCM documentations (BIA, BC Plan, Call Tree list etc.) and testing of BC Plans and solutions (BCP testing, Call tree testing, participation in various level BCP & DR testing)
• Provide business data for analysis, design and testing stages of BC Plan
• Alerting the BCM team of any business continuity incident with potential impact to business
• Organizing an appropriate business response for your department upon confirmed crisis scenario by mobilizing the recovery teams and communicating relevant instructions, and providing regular status updates on business recovery to the BC Manager

If you are interested , you can share your resumes to ashwini.shetty@kiya.ai