Project Administrator

Role Overview: You will be responsible for performing a wide variety of project administration duties for assigned team(s) at Sensia. This includes gathering and summarizing data to support order input, providing accurate usage reports, tracking material, and ensuring project closure processes are completed in accordance with company and finance policies. Additionally, you will be expected to resolve issues, interact with internal and external stakeholders, and expedite functions to minimize service loss. Key Responsibilities: - Perform project administration duties following established procedures and guidelines. - Gather and summarize data to support order input. - Provide accurate usage reports from ERP data on a predetermined schedule and as needed. - Track material and perform shipping/receiving functions as required. - Provide pricing and availability on parts when requested, involving business system interface and collaboration with MRO planners. - Generate and provide invoices as requested. - Ensure project closure process is completed with necessary documentation in compliance with company and finance policies. - Validate documents before performing system transactions. - Resolve issues based on business knowledge and general guidelines. - Expedite functions to fill customer back orders and minimize service loss. - Act as an administrative resource to internal customers for resolving inquiries and problems related to projects. - Participate in identifying and implementing project tracking and reporting enhancements. - Escalate process issues to your team lead and demonstrate positive behavior to embrace and support change. - Interact with project administrators, Territory Service Manager, and District Service Manager to receive task assignments and return completed tasks. - Maintain confidentiality of sensitive information and interact with vendors and customers for problem-solving information. Qualification Required: - Bachelor's Degree (BBA, B.Com, B.Sc, or equivalent). - Minimum of 3 years of related experience. - Proficiency in Microsoft Office suite of software tools. - Knowledge of Project Management and ERP systems (preferably IFS & SAP).,