Procurement Manager

Job Overview:

The Procurement Manager oversees the comprehensive process of purchasing materials, equipment, and services essential for building projects. This duty includes procurement, contract negotiation, supplier relationship management, and the assurance of timely delivery of quality items within budgetary constraints. The Procurement Manager is essential in managing costs, mitigating risks, and maintaining efficient supply chains.

Key Responsibilities:

Strategic procurement strategy and implementation

• Needs assessment:

  This involves collaborating with project managers, engineers, and architects to determine the exact materials, equipment, and services required for each phase of the project.

• Formulating procurement strategies:

  In line with project requirements, financial constraints, schedules, and market dynamics, procurement managers develop plans that ensure cost efficiency, quality, and timely delivery.

• Sourcing and supplier selection:

  Procurement managers evaluate potential suppliers, assessing their capabilities, track record, and reliability, and select those best suited to meet the project's requirements.

• Negotiating and awarding contracts:

  They negotiate the terms and conditions with selected suppliers and subcontractors, including prices, delivery schedules, quality standards, and payment terms, and finalize legally binding agreements.

Supplier and vendor management

• Establishing and maintaining relationships:

  They foster robust, enduring connections with dependable suppliers, assuring reciprocal trust, transparency, and a cooperative methodology.

• Performance assessment:

  Consistently evaluate supplier performance based on key performance indicators (KPIs) and contractual commitments, guaranteeing quality, compliance with timelines, and cost efficiency.

• Addressing challenges and disputes:

  Tackle any issues that arise with suppliers, such as delivery delays, quality concerns, or contractual violations, and strive for mutually acceptable resolutions.

• Formulating contingency plans:

  Anticipate possible supply chain interruptions or hazards by finding alternate sources or supplies to guarantee project continuation.

Cost Control and Budget Management

• Formulating and Overseeing Budgets:

  They create procurement budgets and monitor expenditures against them, reducing the risk of cost overruns and identifying opportunities for cost savings.

• Examining Market Trends:

  Stay informed about fluctuations in material pricing, transportation costs, and other factors that influence procurement budgets, adjusting strategies as necessary.

• Negotiating Advantageous Terms:

  Employ strong negotiation skills to secure optimal value, including bulk discounts, favorable payment terms, and refined pricing structures.

• Monitoring and documenting expenses:

  Keep comprehensive records of all procurement operations, assess expenditure trends, and provide reports for top management to guide future procurement strategies.

Regulatory Adherence and Risk Mitigation

• Guaranteeing Adherence:

  Ensure that all procurement operations comply with corporate policies, industry standards, construction codes, safety regulations, and legal requirements.

• Recognizing and Alleviating Risks:

  Proactively identify and assess potential risks associated with procurement, such as supply chain disruptions, quality issues, and non-compliance, and develop strategies to mitigate them.

• Overseeing Contractual Obligations:

  Ensure that both the organization and its suppliers adhere to contract conditions, thereby minimizing the risk of conflicts and legal complications.

Utilization of Technology

Utilizing procurement software:

Leveraging Data Analytics: