Procurement Manager - Club

Roles and Responsibilities:
Centralized procurement across all clubsBulk purchasing, vendor tie-ups, and rate contract negotiationPurchase audits and cost reduction across recurring club-level spendsProject-based procurement (BoQs) with WCC verification.Vendor lifecycle managementfrom onboarding to scoring and reviewsEnsuring compliance, documentation, and PO-to-payment trackingTech-savvy with Excel, PowerPoint, Teams, and digital tracker toolsRole Overview:The Procurement Manager will oversee all purchasing activities for the club, ensuring timely availability of quality goods and services at competitive prices. This role will involve managing vendor relationships, negotiating contracts, monitoring inventory levels, and ensuring compliance with procurement policies. The individual will work closely with F&B, sports, housekeeping, and operations teams to ensure smooth supply chain support for club operations.Key Responsibilities:Procurement & PurchasingDevelop and implement procurement strategies aligned with club requirements.Source, negotiate, and finalize contracts with vendors, suppliers, and service providers.Ensure timely procurement of F&B items, sports equipment, housekeeping supplies, maintenance materials, and other club requirements.Monitor and evaluate supplier performance to maintain quality and reliability.Vendor & Contract ManagementBuild and maintain strong relationships with vendors and service providers.Conduct vendor audits and evaluations to ensure compliance with quality, cost, and service standards.Draft, review, and manage supplier contracts, ensuring favorable terms for the club.Inventory & Cost ControlCoordinate with stores/inventory team to ensure optimum stock levels and minimize wastage.Implement cost-saving initiatives without compromising on quality.Monitor procurement budget and provide regular cost analysis reports to management.Compliance & DocumentationEnsure adherence to clubs procurement policies and statutory regulations.Maintain accurate records of purchases, contracts, and vendor agreements.Support internal and external audits related to procurement activities.Team & Stakeholder CoordinationWork closely with operations, F&B, sports, and events teams to forecast and plan procurement needs.Lead and guide procurement staff, ensuring adherence to timelines and standards.Escalate and resolve supply issues to avoid operational disruptions.Key Skills & Competencies:Strong negotiation and vendor management skills.Deep understanding of procurement, supply chain, and inventory control processes.Knowledge of F&B, hospitality, and sports club procurement requirements.Analytical mindset with focus on cost efficiency and quality control.Excellent communication and interpersonal skills.Proficiency in MS Office, ERP/Procurement systems.Qualifications & Experience:Graduate/Postgraduate in Supply Chain, Business Administration, Hospitality Management, or related field.Minimum 5+ years of procurement experience, preferably in hospitality, premium clubs, hotels, or resorts.Prior experience managing procurement for multi-department operations (F&B, sports, facilities, events) will be an advantage.