Purchase Manager

• Responsible for identifying the source of supply, considering aspects like experience i.e. past purchase, proper confirmations if they are new suppliers, consulting business associates i.e. business who are doing same business, trade shows and conventions and thereby accountable for selecting right supplier.
• Responsible for requesting quotations. The purchase manager should take quotations from suppliers and decide accordingly in terms of best offer, responsiveness, inquiring about the quality of products, timely delivery, mode of delivery, past performance of the supplier and good will of the supplier in the market.
• Accountable for placing of purchase orders. The purchase manger should be responsible for sending purchase orders to the suppliers without delay after selecting the right supplier.
• Accountable for following up of purchase orders by sending reminders to the suppliers and by e-mail communication and regular follow up.
• Responsible for receiving the orders by preparing the statement of goods received, checking the quantity of the materials received.
• Accountable for inspection of materials by properly comparing the purchase order and delivery note issued by supplier.
• Responsible for checking the invoices, making sure the materials are received in good condition as per the specification. Terms and prices should be checked against the purchase order.
• Responsible for submitting the invoice to accounts department for payment.
• Responsible for maintaining the records of all the purchase activities.
• Responsible for representing purchase administration during audits as required.
• Responsible for updating all the activities to the management thereby maintaining proper communication between the organization and suppliers.
• Responsible for ensuring customer satisfaction by an uncompromised mode of work on quality.

Key Skills

• Vendor identification and management
• Procurement planning and execution
• Negotiation and cost control
• Purchase order management
• Inventory coordination
• Supplier evaluation and development
• Material inspection and verification
• Knowledge of GST, invoicing, and payment process
• Record keeping and documentation
• Communication and coordination skills
• Knowledge of procurement software / ERP
• Analytical and decision-making ability
• Time management and follow-up skills
• Understanding of audit and compliance requirements